Corporate Planning & Management, Spend Management - Procure to Pay, Analyst (Japanese Speaker), Sing

Job Description

Divisional Overview
The Corporate Planning & Management (CPM) Division unifies Finance & Planning, Spend Management, Operational Risk and Resilience, and CPM Engineering teams to deliver business planning and analytics, expense management, third party risk management, and governance strategies across the firm. CPM have 5 operating pillars.

Finance & Planning supports the execution of the firm's strategic objectives through the management of the planning process, firmwide reporting and analytics and insights into the firm's business plans and budgets. They develop consistent framework for revenue division projections creating transparency, accountability and efficiency around projections. This pillar also includes the CF&O, EO and Engineering divisional CFOs, who are strategic finance advisors helping the firm and the non-revenue divisions achieve commercial financial opportunities. Product Finance is responsible for the overall governance and proactive management of the firm's non-compensation expenses. Spend Management encompasses the functions responsible for managing all aspects of the firm's spend with third parties - advising commercial agreements and driving operating efficiency. Departments include Strategic Sourcing, Procure to Pay, Integrated Travel and Expense, Infrastructure and Transformation and Sustainable Operations. Operational Risk & Resilience drives firmwide Operational Risk programs along with second line teams and implements required changes within CPM. The Corporate Insurance & Advisory team in this pillar identifies, procures, and manages corporate insurance needs for the firm and its investing businesses. The CPM Engineering team provides engineering solutions that enable the firm to manage third-party spend, data and automation, plan budgets, forecast financial scenarios, allocate expenses and support corporate decision making in-line with the firm's strategic objectives.

Role Overview
Professionals in CPM have an analytical mindset, exhibit intellectual curiosity and are from diverse academic backgrounds. This role sits within the Spend Managementpillar.

The role requires collaboration with different functions across the firm on a regular basis, an ability to work independently, and ability to interact with senior professionals across the firm. It also entails in-depth analysis and reporting for senior management, requiring diligence and a commercial mindset. The candidate is required to work closely with global counterparts. Should have excellent verbal and written communication skills.

Job responsibilities will include, but are not limited to:

• Manage third party operating expense payments and reporting for Japan and other Asia entities
• Acquire in depth understanding of the regulations, tax handling and accounting controls in multiple jurisdictions associated with invoice payments
• Understand and adhere the firm's policies on vendor governance, payment management and documentations
• Handle business and management ad-hoc queries and requests, respond to business queries on a timely basis
• Manage risks in the process by implementing and reviewing relevant controls
• Conduct data analysis to identify the trend/root cases to effectively engage the stakeholders to address problems and opportunities for improvements
• Drive process transformation initiatives to enhance operating efficiencies & controls within the processes
• Participate in Spend Management platform upgrade / enhancement User Acceptance Testing
• Develop and deliver training programs to the end-users
• Exhibit confidence in communicating in a variety of forums, sessions, presentations, and training sessions
• Work with internal departments/divisions including Engineering and Divisional Finance and from a third-party operating expense angle
• Building relationships with businesses at all levels within the corporation will be a key success factor for this role

Qualifications:

• Bachelor's degree with 1-4 years' experience in relevant profiles or any other equivalent payment operations
• Business to native level in both written and spoken Japanese to take care the Japan and other Asia markets
• Proficiency in Proficient with Microsoft Excel and other MS Office products
• Analytical mindset and focus on risk and control
• Committed, driven and self-motivated individual who constantly aim to improve the processes and enhance controls
• Excellent communication and interpersonal (written and verbal) skills, strong attention to detail
• Ability to collaborate across teams and regions and drive completion of team deliverables
• Customer experience focused individual who is comfortable working with people at all organizational levels

Preferred Qualifications

• ERP knowledge, implementation & transformation experience on SAP (Concur, S4/HANA)
• Experience in Business Intelligence and Data Analysis
• Hands on experience in end-to-end General Ledger activities, month-end activities (accruals, sub-ledger / general ledger posting and reconciliations) is an added advantage

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