Office Manager

Permanent Office Manager Opportunity for a growing company Your new company
On behalf of this forward-thinking and innovative company in the property and finance industry, we at Hays are seeking an organised and enthusiastic Office Manager to join this company's dynamic team. This role involves managing the day-to-day operations of the office, providing executive administration support, handling front desk client duties, and supporting event coordination. This is a fantastic opportunity for someone looking to support a range of processes across the business and ensure the smooth running of our office environment.

Your new role
Your role will be varied and will include;

• Greet visitors and manage incoming enquiries via phone, email, letters, and packages.
• Oversee the presentation and maintenance of the office, meeting rooms, and communal spaces, ensuring they are clean, organised, and ready for clients and guests.
• Schedule and organise meetings, events, and appointments, including overseeing catering arrangements for company events.
• Maintain an inventory of office supplies such as stationery, multimedia equipment, refreshments, and kitchen amenities to ensure seamless office operations.
• Assist the Managing Director with calendar management and various administrative tasks.
• Creating and arranging travel itineraries for directors, executives, and employees.
• Prepare and manage documents for meetings and events, ensuring all necessary materials are available.
• Facilitate the onboarding and setup of new employees, including organising background checks and workstation arrangements.
• Organising client events such as conferences, roadshows, and boardroom lunches.
• Maintain and update the CRM database, ensuring accurate information for client and investor interactions.
• Assist in the preparation of marketing materials, newsletters, and other communication tools.
• Coordinate investor-focused events and ensure their smooth execution.

What you'll need to succeed

At least 4 years of experience in a professional environment as an Office Manager (experience in financial services or property welcomed)

Strong work ethic and high attention to detail.

Excellent interpersonal skills for effective stakeholder management and communication.

The ability to work both collaboratively and autonomously within a small team.

Exceptional emotional intelligence to pre-empt, understand, and address stakeholder concerns and preferences.

Keen eye for detail, with a focus on process, efficiency, and outcomes.

Ability to work full-time in the office across 5 days.

What you'll get in return
Competitive Salary: We offer a competitive salary that reflects your experience and skills.Professional Development: Opportunities for continuous learning and professional growth. We support our team members in attending relevant courses, seminars, and conferences.Supportive Team Environment: Work in a collaborative and inclusive environment where your contributions are valued.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or email louise.oreilly@hays.com.au for specific questions not covered in the advert.

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