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Administrative Assistant

Employer
Swisslinx
Location
Zurich, Switzerland
Salary
Competitive
Closing date
Feb 6, 2025
View more categoriesView less categories
Job Function
Other
Industry Sector
Finance - General
Employment Type
Full Time
Education
Bachelors
Job description:

On behalf of our client, a leading biopharmaceutical company, we are seeking an Administrative Assistant to support the Medical Affairs and Commercial teams.

About the customer:

The client is a leader in the Pharmaceutical industry, renowned for its innovative solutions and commitment to quality in healthcare.

Requirements:

Vendor & Invoice Management:
  • Manage purchase orders and process accounts payable invoices.
  • Set up and oversee vendor management processes within online platforms.

Event Coordination:
  • Organize events using dedicated tools, ensuring approval and availability of all required documentation.
  • Enter payment records and track event-related expenses.

Administrative Support:
  • Perform cost tracking, manage accruals, and maintain budget sheets.
  • Provide telephone support, manage filing systems, and handle incoming post and parcels.
  • Prepare correspondence, spreadsheets, and other documents as required.

Meetings & Documentation:
  • Attend department meetings and take meeting minutes.
  • Ensure confidentiality in handling sensitive information.
  • Support other administrative assistants and perform additional duties as needed.


Competences:

Education:
  • Experience in similar administrative roles.

Experience:
  • Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
  • Ability to work in a fast-paced environment while managing multiple tasks efficiently.
  • Experience with financial tracking and event coordination in a corporate setting.

Skills:
  • Excellent organizational and problem-solving skills with attention to detail.
  • Strong verbal and written communication skills in both German and English.
  • A proactive team player who can work effectively in cross-functional teams.


Compensation benefits:

  • An exciting opportunity to support a leading biopharmaceutical company.
  • Collaborative and dynamic work environment with opportunities for professional growth.

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