Program Assistant
- Employer
- World Bank Group
- Location
- Riyadh, Saudi Arabia
- Salary
- Competitive
- Closing date
- Feb 8, 2025
View more categoriesView less categories
- Job Function
- Other
- Industry Sector
- Finance - General
- Employment Type
- Full Time
- Education
- Bachelors
You need to sign in or create an account to save a job.
Program Assistant
Job #:
req31338
Organization:
World Bank
Sector:
Administration/Office Support
Grade:
GC
Term Duration:
3 years 0 months
Recruitment Type:
Local Recruitment
Location:
Riyadh,Saudi Arabia
Required Language(s):
English & Arabic
Preferred Language(s):
Closing Date:
2/6/2025 (MM/DD/YYYY) at 11:59pm UTC
Description
Do you want to build a career that is truly worthwhile? Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity, and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. For more information, visit www.worldbank.org
The Middle East and North Africa Region: https://www.worldbank.org/en/region/mena
Country Management Unit Context:
The World Bank's Gulf Cooperation Council (GCC) Country Management Unit (CMU) is the principal liaison between the World Bank and the six Arab States of the GCC, namely Bahrain, Kuwait, Oman, Qatar, Saudi Arabia and the United Arab Emirates. The GCC Country Department manages the relationship with the GCC countries and GCC regional development organizations, working closely with the WBG technical departments to provide advisory and technical services. . The GCC Country Department is managed through four offices: a Regional Office in Riyadh, KSA, a Country Office in Kuwait, a Country Office in Abu Dhabi UAE, and an HQ unit in the World Bank HQ in Washington, D.C.
The Program Assistant will join the Regional World Bank Group Office in Riyadh, a vibrant regional office that manages a growing portfolio of advisory and knowledge services, working in close partnership with government and private sector institutions in Saudi Arabia and the GCC countries. The office houses a diverse team of local and international sector specialists and operations support staff. The World Bank team includes a Program Manager, Program Leaders that represent the four World Bank Verticals (Prosperity, Planet, People, Infrastructure/Digital), a Senior Knowledge Officer, and a Senior Communications Officer for the World Bank. The office also includes a team from the International Finance Corporation (IFC) and the Multilateral Investment Agency (MIGA) - working together with the World Bank as one World Bank Group team. The office manages a wide array of strategic and results-oriented activities that support the achievement of the Vision 2030 and the government's longer-term goals.
The World Bank's GCC Country Department: https://www.worldbank.org/en/country/gcc
Roles & Responsibilities:
The Program Assistant will report to the Program Manager in Riyadh and is expected to primarily focus on supporting the administration of the GCC Operational tasks and country office functions. S/he will also be part of the GCC Operations Team (OT) that supports operational work in GCC countries.
Specific duties and accountabilities include the following:
• Provide administrative assistance at various levels in organizing meetings, conference calls, video conferences, workshops, conferences, including handling administrative and logistic arrangements, preparing and assembling meeting materials, sending out invitations, and follow-up.
• Prepare, review, edit and format project documentation according to Bank and Regional guidelines, as well as maintain a coherent filing system ensuring that all projects' documents are properly filed and referenced.
• Participate in developing project/product timelines, using appropriate software.
• Provide Resource Management (RM) support for GCC countries with guidance from the RM Analyst.
• Respond and handle a wide range of extensive and diverse inquiries, prioritizing and making decisions when multiple courses of action are possible and prepare correspondence on a range of topics
• Provide administrative support, organize and manage meeting schedules for task teams (and visiting missions before and while they are in country).
• Manage internal and external inquiries related to the status of projects in the absence of task team leader and team members.
• Maintain current distribution lists, phone/address lists of project/product contacts, and distributes documents for the team.
• Extract, monitor and report on disbursement data for active projects.
• Translate short documents from English/Arabic and Arabic/English relevant to the work of the team, such as reports, memos, articles, etc.
• Organize and maintain filing system in appropriate filing setup.
• Process all travel requests for relevant consultants working in the CMU.
• Draft routine correspondence and proofread materials using proper grammar, punctuation and style.
• Record, disseminate and track all correspondences and minutes of meetings.
• Coordinate schedules taking priorities into account, monitors changes, and communicate the information to appropriate staff inside and outside the immediate work unit, including officials outside the Bank Group.
• Undertake ad hoc inquiries, investigate standard and non-standard databases, identify and research various sources of information, retrieve, manipulate and present data.
• Undertake CO-support duties as assigned by the Program Manager.
• Undertake ad-hoc assignments and provide support to other staff in the unit as required.
Selection Criteria
Education/Experience
Minimum Education/Experience: High school diploma with 5 years of experience, or equivalent combination of education and experience. Bachelor's degree preferred.
Competencies
Required Competencies:
• Technology and systems knowledge - Demonstrates advanced knowledge and experience working with Microsoft office applications (Excel, PowerPoint, Word, etc.). Has ability and willingness to maintain up-to-date knowledge and technology skills. Able to provide and apply customer service skills in a technological context.
• Project and task management - Exhibits good organizational, problem-solving skills and ability to work competently with minimal supervision. Demonstrates attention to detail and quality. Has ability to manage multiple tasks and complete tasks within agreed schedule.
• Institutional policies, processes, and procedures - Demonstrates knowledge of own department's programs and products, knows key players, understands own role. Displays understanding of WB Job Details policies and procedures relevant to the area of assigned responsibilities and is able to apply/implement them.
• Versatility and adaptability - Demonstrates flexibility and is receptive to the implementation of new solutions. Is willing to stretch own capability. Demonstrates motivation to avail and adapt oneself to effecting change.
• Client Orientation - Exhibits positive and professional client service attitude; is able to understand clients' needs and complete them professionally.
• Drive for Results - Takes personal ownership and accountability to meet deadlines and achieve agreed-upon results and has the personal organization to do so.
• Teamwork (Collaboration) and Inclusion - Collaborates with other team members and contributes productively to the team's work and output, demonstrating respect for different points of view.
• Knowledge, Learning and Communication - Has good knowledge of official unit's language(s). Able to write clearly, edit and proofread draft communications. Able learn and share knowledge/information across the unit.
• Business Judgment and Analytical Decision Making - Able to manage information and support retention and disposition of information and records. Can search, report, and deliver basic information from various sources and independently respond to basic inquiries.
World Bank Group Core Competencies
The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.
We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.
Learn more about working at the World Bank and IFC , including our values and inspiring stories.
Job #:
req31338
Organization:
World Bank
Sector:
Administration/Office Support
Grade:
GC
Term Duration:
3 years 0 months
Recruitment Type:
Local Recruitment
Location:
Riyadh,Saudi Arabia
Required Language(s):
English & Arabic
Preferred Language(s):
Closing Date:
2/6/2025 (MM/DD/YYYY) at 11:59pm UTC
Description
Do you want to build a career that is truly worthwhile? Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity, and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. For more information, visit www.worldbank.org
The Middle East and North Africa Region: https://www.worldbank.org/en/region/mena
Country Management Unit Context:
The World Bank's Gulf Cooperation Council (GCC) Country Management Unit (CMU) is the principal liaison between the World Bank and the six Arab States of the GCC, namely Bahrain, Kuwait, Oman, Qatar, Saudi Arabia and the United Arab Emirates. The GCC Country Department manages the relationship with the GCC countries and GCC regional development organizations, working closely with the WBG technical departments to provide advisory and technical services. . The GCC Country Department is managed through four offices: a Regional Office in Riyadh, KSA, a Country Office in Kuwait, a Country Office in Abu Dhabi UAE, and an HQ unit in the World Bank HQ in Washington, D.C.
The Program Assistant will join the Regional World Bank Group Office in Riyadh, a vibrant regional office that manages a growing portfolio of advisory and knowledge services, working in close partnership with government and private sector institutions in Saudi Arabia and the GCC countries. The office houses a diverse team of local and international sector specialists and operations support staff. The World Bank team includes a Program Manager, Program Leaders that represent the four World Bank Verticals (Prosperity, Planet, People, Infrastructure/Digital), a Senior Knowledge Officer, and a Senior Communications Officer for the World Bank. The office also includes a team from the International Finance Corporation (IFC) and the Multilateral Investment Agency (MIGA) - working together with the World Bank as one World Bank Group team. The office manages a wide array of strategic and results-oriented activities that support the achievement of the Vision 2030 and the government's longer-term goals.
The World Bank's GCC Country Department: https://www.worldbank.org/en/country/gcc
Roles & Responsibilities:
The Program Assistant will report to the Program Manager in Riyadh and is expected to primarily focus on supporting the administration of the GCC Operational tasks and country office functions. S/he will also be part of the GCC Operations Team (OT) that supports operational work in GCC countries.
Specific duties and accountabilities include the following:
• Provide administrative assistance at various levels in organizing meetings, conference calls, video conferences, workshops, conferences, including handling administrative and logistic arrangements, preparing and assembling meeting materials, sending out invitations, and follow-up.
• Prepare, review, edit and format project documentation according to Bank and Regional guidelines, as well as maintain a coherent filing system ensuring that all projects' documents are properly filed and referenced.
• Participate in developing project/product timelines, using appropriate software.
• Provide Resource Management (RM) support for GCC countries with guidance from the RM Analyst.
• Respond and handle a wide range of extensive and diverse inquiries, prioritizing and making decisions when multiple courses of action are possible and prepare correspondence on a range of topics
• Provide administrative support, organize and manage meeting schedules for task teams (and visiting missions before and while they are in country).
• Manage internal and external inquiries related to the status of projects in the absence of task team leader and team members.
• Maintain current distribution lists, phone/address lists of project/product contacts, and distributes documents for the team.
• Extract, monitor and report on disbursement data for active projects.
• Translate short documents from English/Arabic and Arabic/English relevant to the work of the team, such as reports, memos, articles, etc.
• Organize and maintain filing system in appropriate filing setup.
• Process all travel requests for relevant consultants working in the CMU.
• Draft routine correspondence and proofread materials using proper grammar, punctuation and style.
• Record, disseminate and track all correspondences and minutes of meetings.
• Coordinate schedules taking priorities into account, monitors changes, and communicate the information to appropriate staff inside and outside the immediate work unit, including officials outside the Bank Group.
• Undertake ad hoc inquiries, investigate standard and non-standard databases, identify and research various sources of information, retrieve, manipulate and present data.
• Undertake CO-support duties as assigned by the Program Manager.
• Undertake ad-hoc assignments and provide support to other staff in the unit as required.
Selection Criteria
Education/Experience
Minimum Education/Experience: High school diploma with 5 years of experience, or equivalent combination of education and experience. Bachelor's degree preferred.
Competencies
Required Competencies:
• Technology and systems knowledge - Demonstrates advanced knowledge and experience working with Microsoft office applications (Excel, PowerPoint, Word, etc.). Has ability and willingness to maintain up-to-date knowledge and technology skills. Able to provide and apply customer service skills in a technological context.
• Project and task management - Exhibits good organizational, problem-solving skills and ability to work competently with minimal supervision. Demonstrates attention to detail and quality. Has ability to manage multiple tasks and complete tasks within agreed schedule.
• Institutional policies, processes, and procedures - Demonstrates knowledge of own department's programs and products, knows key players, understands own role. Displays understanding of WB Job Details policies and procedures relevant to the area of assigned responsibilities and is able to apply/implement them.
• Versatility and adaptability - Demonstrates flexibility and is receptive to the implementation of new solutions. Is willing to stretch own capability. Demonstrates motivation to avail and adapt oneself to effecting change.
• Client Orientation - Exhibits positive and professional client service attitude; is able to understand clients' needs and complete them professionally.
• Drive for Results - Takes personal ownership and accountability to meet deadlines and achieve agreed-upon results and has the personal organization to do so.
• Teamwork (Collaboration) and Inclusion - Collaborates with other team members and contributes productively to the team's work and output, demonstrating respect for different points of view.
• Knowledge, Learning and Communication - Has good knowledge of official unit's language(s). Able to write clearly, edit and proofread draft communications. Able learn and share knowledge/information across the unit.
• Business Judgment and Analytical Decision Making - Able to manage information and support retention and disposition of information and records. Can search, report, and deliver basic information from various sources and independently respond to basic inquiries.
World Bank Group Core Competencies
The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.
We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.
Learn more about working at the World Bank and IFC , including our values and inspiring stories.
You need to sign in or create an account to save a job.
Sign in to create job alerts
Sign in or create an account to start creating job alerts and receive personalised job recommendations straight to your inbox.
Create alert