Assistant | CPS Product NY
- Employer
- Apollo Global Management, Inc.
- Location
- New York, USA
- Salary
- Competitive
- Closing date
- Feb 4, 2025
View more categoriesView less categories
- Job Function
- Accounting/Audit/Tax
- Industry Sector
- Finance - General
- Employment Type
- Full Time
- Education
- Bachelors
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Position Overview
Position Overview
The Assistant provides administrative support to a group of executives on the CPS Product team. Responsibilities include, but are not limited to, general administrative and project-based work. The position may also require providing additional support to other members of the group.
Primary Responsibilities
• Extensive calendar management - daily management of scheduling & rescheduling appointments, communicating to attendees, exercising a flexible approach to changing schedules, ensuring appointments are met
• Work closely and effectively with executives to complete critical aspects of deliverables with a hands-on approach, including keeping them well informed of upcoming commitments and responsibilities, following up appropriately, drafting personal correspondence, and other tasks that facilitate the executive's ability to effectively lead the group
• Prioritize conflicting needs; handle all matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures
• Arrange complex travel plans (commercial/private) and compose detailed itineraries
• Schedule and organize meetings, conferences, and off-site events including all related logistics
• Maintain information in Salesforce and run reports as needed
• Prepare agendas, board materials, memos, and routine correspondence
• Allocate business invoices, reconcile and complete expense reports in a timely manner, including American Express and out of pocket expenses using Concur expense system
• Handle recruitment coordination and logistics for new employees on the team in partnership with Human Capital
• Coordinate closely with other assistants to provide phone coverage and back-up assistance
• Coordinate production and shipping of presentation materials with Service Center team
• Assist with ad hoc projects, as requested
Qualifications & Experience
Qualifications & Experience
• Bachelor's Degree and seven or more years of experience as an assistant
• Strong initiative and ownership of responsibilities - must demonstrate a proactive, positive approach towards given tasks
• Superior level of client-service orientation
• Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Demonstrating poise, tact and diplomacy
• Exercise the highest-level of confidentiality, discretion, integrity and trustworthiness at all times
• Superb written and verbal communication skills
• Extremely organized and detail-oriented with strong commitment to accuracy
• Team-oriented and collaborative attitude is a must
• Extensive knowledge of Microsoft Outlook and proficient in Excel, Word, and PowerPoint
• CRM experience a plus
• Experience in the finance industry preferred
Pay Range
95,000-105,000
Apollo Global Management, Inc. (together with its subsidiaries and affiliates) is committed to championing opportunity.
The firm and its affiliates comply with applicable discrimination and equal opportunities legislation in all of its jurisdictions and do not discriminate in employment or recruitment based on race, color, religion, gender, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientation, gender identity or expression or any other protected characteristic under applicable law.
The contents of the qualifications and experience section of this job description are a guideline only. If an applicant can otherwise demonstrate their suitability for the role they will be considered.
The base salary range for this position is listed above. This position is also eligible for a discretionary annual bonus based on personal, team, and Firm performance. Compensation ranges are based on several factors including job function, level, and geographic location. Final offer amounts are determined by multiple factors including candidate experience and expertise, and may vary from the amounts listed here.
Position Overview
The Assistant provides administrative support to a group of executives on the CPS Product team. Responsibilities include, but are not limited to, general administrative and project-based work. The position may also require providing additional support to other members of the group.
Primary Responsibilities
• Extensive calendar management - daily management of scheduling & rescheduling appointments, communicating to attendees, exercising a flexible approach to changing schedules, ensuring appointments are met
• Work closely and effectively with executives to complete critical aspects of deliverables with a hands-on approach, including keeping them well informed of upcoming commitments and responsibilities, following up appropriately, drafting personal correspondence, and other tasks that facilitate the executive's ability to effectively lead the group
• Prioritize conflicting needs; handle all matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures
• Arrange complex travel plans (commercial/private) and compose detailed itineraries
• Schedule and organize meetings, conferences, and off-site events including all related logistics
• Maintain information in Salesforce and run reports as needed
• Prepare agendas, board materials, memos, and routine correspondence
• Allocate business invoices, reconcile and complete expense reports in a timely manner, including American Express and out of pocket expenses using Concur expense system
• Handle recruitment coordination and logistics for new employees on the team in partnership with Human Capital
• Coordinate closely with other assistants to provide phone coverage and back-up assistance
• Coordinate production and shipping of presentation materials with Service Center team
• Assist with ad hoc projects, as requested
Qualifications & Experience
Qualifications & Experience
• Bachelor's Degree and seven or more years of experience as an assistant
• Strong initiative and ownership of responsibilities - must demonstrate a proactive, positive approach towards given tasks
• Superior level of client-service orientation
• Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Demonstrating poise, tact and diplomacy
• Exercise the highest-level of confidentiality, discretion, integrity and trustworthiness at all times
• Superb written and verbal communication skills
• Extremely organized and detail-oriented with strong commitment to accuracy
• Team-oriented and collaborative attitude is a must
• Extensive knowledge of Microsoft Outlook and proficient in Excel, Word, and PowerPoint
• CRM experience a plus
• Experience in the finance industry preferred
Pay Range
95,000-105,000
Apollo Global Management, Inc. (together with its subsidiaries and affiliates) is committed to championing opportunity.
The firm and its affiliates comply with applicable discrimination and equal opportunities legislation in all of its jurisdictions and do not discriminate in employment or recruitment based on race, color, religion, gender, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientation, gender identity or expression or any other protected characteristic under applicable law.
The contents of the qualifications and experience section of this job description are a guideline only. If an applicant can otherwise demonstrate their suitability for the role they will be considered.
The base salary range for this position is listed above. This position is also eligible for a discretionary annual bonus based on personal, team, and Firm performance. Compensation ranges are based on several factors including job function, level, and geographic location. Final offer amounts are determined by multiple factors including candidate experience and expertise, and may vary from the amounts listed here.
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