ET Temporary

ET Temporary

Job #:
req30855
Organization:
World Bank
Sector:
Administration/Office Support
Grade:
ET2
Term Duration:
1 year 0 months
Recruitment Type:
Local Recruitment
Location:
Abidjan,Cote d'Ivoire
Required Language(s):
French, English
Preferred Language(s):

Closing Date:
1/13/2025 (MM/DD/YYYY) at 11:59pm UTC

Description

Do you want to build a career that is truly worthwhile? Working at the World Bank provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank consists of two entities - the International Bank for Reconstruction and Development (IBRD) and the International Development Association (IDA). It is a global development cooperative owned by 189 member countries. As the largest development bank in the world, the World Bank provides loans, guarantees, risk management products, and advisory services to middle-income and creditworthy low-income countries, and coordinates responses to regional and global challenges. Visit www.worldbank.org .

Country Context

Since 2012, Côte d'Ivoire has been one of the fastest growing economies in sub-Saharan Africa. Real gross domestic product (GDP) growth averaged 8.2 percent per year (5.7 percent in per capita terms) over 2012-19, and has continued on a positive growth trajectory since 2021. The World Bank Group (WBG)'s engagement in Côte d'Ivoire has been growing steadily over the past ten years. A new CPF covering the period of FY23-FY27 was discussed by the Board in February 2023 and it focuses on supporting the country address the challenges associated with weak basic service delivery and inequalities in human development, and to protecting natural capital in the context of climate change. The World Bank's active portfolio in Cote d'Ivoire represents a total commitment of nearly US$4.8 billion with 21 national operations as well as 6 regional projects. Are you ready to make an impact? We are looking for dedicated professionals to join our innovative and diverse team to improve people's lives and help countries in reducing (extreme) poverty on a livable planet.

The Team Assistant will report primarily to the World Bank Operations Manager and will receive day-to-day guidance on priorities and fulfillment of responsibilities from the Senior Executive Assistant in the Cote d'Ivoire Country Office and will be assigned to GP teams to provide administrative support.

Roles & Responsibility

The Team Assistant's duties and accountabilities include, but are not limited to, the following:

Operational and Administrative support:

• Use desktop processing skills to produce complex texts, reports, presentations, charts, figures, graphs, etc. according to World Bank format and distribution.
• Collect and input data provided by Task Team Leaders (TTLs) into the central database, including processing new project status reports.
• Keep tabs on the Organization's directives and ensure effective processing of all project documents.
• Draft correspondence (standard letters, memos, faxes, etc.) conforming to the Organization's regional standards, using accurate grammar, punctuation and style and proofread materials;
• Draft minutes of meetings and provide assistance in editing large documents.
• Maintain up-to-date unit project files (both paper and electronic) and retrieve data from various sources and compile these for use by the TTLs. Program Leader, Country Director and/or the Country Management Unit (CMU).

Information Management and Client interaction:

• Answer internal and external queries on the assigned portfolio or, as necessary, take accurate and comprehensive telephone messages and route them to appropriate persons to handle.
• Maintain current distribution lists, phone/address lists of project/product contacts, and distribute documents for the team.
• Co-ordinate with service units, and liaise frequently with team members both in Washington and in the Country Office;
• Track and report on appropriate aspects of the Team's operational activities.

Time management & Logistics planning:

• Co-ordinate time management and schedules, taking current and future priorities into account, anticipate and monitor changes, and communicate the information;
• Track assigned tasks/project steps/ timetables using modern office management technologies, coordinate with relevant staff, provide assistance and/or information on project-related matters;
• Tackle non-routine problems creatively and inventively and assist in the preparation and logistical planning for various events, e.g. conferences, workshops, negotiations, board presentation and signing, etc.

Other duties:

• Serve as a back-up to other staff and Task Team Assistants on project and administrative tasks.
• Occasionally perform Analytical tasks as may be requested by the Operations Manager.

Selection Criteria

• Bachelor's degree and at least 2 years of relevant experience in a large International or Service or Private Sector Organization;
• Proficiency in using advanced functions on Bank standard computer applications (Windows applications: Word, Excel, and PowerPoint);
• Knowledge of and ability to execute diverse work procedures related to the timely processing and production of assigned outputs and supporting administrative activities;
• Applied knowledge of Bank's organization, procedures and practices, including Bank records management and filing procedures;
• Demonstrated use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps, and to follow through on team priorities in the absence of the team leader and respond to requests for information;
• Committed, dedicated and team player with the ability to deal tactfully and effectively with staff and clients in a multi-cultural environment;
• Proficient English skills (verbal and written), including the ability to draft routine correspondence and edit materials using accurate grammar, punctuation and style.

World Bank Group Core Competencies

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Learn more about working at the World Bank and IFC , including our values and inspiring stories.

Note: The selected candidate will be offered a one-year appointment, renewable at the discretion of the World Bank Group, and subject to a lifetime maximum ET appointment of three years. If an ET appointment ends before a full year, it is considered as a full year toward the lifetime maximum. Former and current ET staff who have completed all or any portion of their third-year ET appointment are not eligible for future ET appointments.