Junior Business Coordinator - Private equity

We are looking for one of our clients, a private equity firm based in Geneva, a Junior Business Coordinator.

Responsabilites :

Executive Support

• Assist executives by managing the schedules of executive directors, including travel arrangements, meetings, and bookings
• Handle communications for executive directors, tracking correspondence, drafting emails on their behalf, and scheduling meetings
• Provide administrative assistance, such as organizing signatures, arranging legal and strategic documents, taking minutes, and reviewing NDAs

Geneva Office Management (with support from a receptionist/office manager)

• Greet clients upon arrival
• Coordinate team schedules
• Oversee or manage all office-related tasks, including liaising with suppliers, verifying invoices, setting up conference room systems, and purchasing supplies
• Negotiate with external partners, including banks and service providers

IT Responsibilities

• Serve as the liaison with the IT service provider
• Assist team members with various IT-related issues, including emails, scheduling, file accessibility, document synchronization, credential retrieval, and software installation
• Set up conference rooms for meetings
• Conduct regular reviews of hardware

Investment Relations

• Ensure timely distribution of investment reporting documents via our portal
• Prepare responses to inquiries from investors

Compliance and Risk Management

• Ensure AML compliance for funds in accordance with local regulations and assist local service providers as needed
• Maintain regulatory compliance for each entity
• Collaborate with fund administrators and investors to keep AML files accurate and current
• Ensure adherence to regulatory deadlines for group entities (FATCA/CRS reporting across different jurisdictions, regulatory audits, etc.)
• Prepare periodic reports for management and conduct annual AML & Risk audits

Legal Tasks

• Review and/or draft NDAs, employment contracts, and general agreements with suppliers

Additional Tasks

• Communicate with banks, fund administrators, and advisors (legal, tax, etc.)
• Manage account openings, monitoring, and administration
• Handle the incorporation and winding down of entities within the group
• Develop projects aimed at enhancing operational efficiency

Skills:

• Execution-Focused: A proactive approach with a strong "get things done" mentality, motivated to initiate change
• Attention to Detail: Candidates should exhibit a keen eye for detail, demonstrating precision and the ability to remain focused and committed to tasks.
• Priority Management: Ability to independently identify and concentrate on critical tasks
• Entrepreneurial Spirit: The ideal candidate should embrace challenges and be willing to step outside their comfort zone, as encountering new situations is part of the daily routine
• Strong Analytical Abilities: Candidates must provide evidence of their capability to collect, organize, and assess data to address issues and make well-informed decisions
• Excellent Interpersonal Skills: You will be part of a relatively flat organization with a small team, requiring the ability to synthesize and communicate financial information clearly and concisely, both internally and externally
• English : Fluent
• French : Fluent
• German : A plus