Office Manager

Permanent Office Manager Opportunity that Starts Immediately! Your new company
On behalf of this forward-thinking and innovative company dedicated to excellence in real estate financing and investment. We at Hays are seeking an organised and enthusiastic Office Manager to join this company's dynamic team. This role involves managing the day-to-day operations of the office, providing executive administration support, handling front desk client duties, and supporting event coordination. This is a fantastic opportunity for someone looking to support a range of processes across the business and ensure the smooth running of our office environment.

Your new role
General Office Management and Front Desk Duties:

• Greet visitors and manage incoming enquiries via phone, email, letters, and packages.
• Oversee the presentation and maintenance of the office, meeting rooms, and communal spaces, ensuring they are clean, organised, and ready for clients and guests.
• Schedule and organise meetings, events, and appointments, including overseeing catering arrangements for company events.
• Maintain an inventory of office supplies such as stationery, multimedia equipment, refreshments, and kitchen amenities to ensure seamless office operations.
  
  Executive Administration:
• Assist the Managing Director with calendar management and various administrative tasks.
• Creating and arranging travel itineraries for directors, executives, and employees.
• Prepare and manage documents for meetings and events, ensuring all necessary materials are available.
• Facilitate the onboarding and setup of new employees, including organising background checks and workstation arrangements.
  
  Event Coordination:
• Organising client events such as conferences, roadshows, and boardroom lunches.
• Maintain and update the CRM database, ensuring accurate information for client and investor interactions.
• Assist in the preparation of marketing materials, newsletters, and other communication tools.
• Coordinate investor-focused events and ensure their smooth execution.

What you'll need to succeed

• At least 4 years of experience in a professional environment as an Office Manager (experience in Wealth Management, Financial Services, Funds Management, Property, or similar fields is welcomed).
• Strong work ethic and high attention to detail.
• Excellent interpersonal skills for effective stakeholder management and communication.
• The ability to work both collaboratively and autonomously within a small team.
• Exceptional emotional intelligence to pre-empt, understand, and address stakeholder concerns and preferences.
• Keen eye for detail, with a focus on process, efficiency, and outcomes.
• Ability to work full-time in the office across 5 days.

What you'll get in return
Competitive Salary: We offer a competitive salary that reflects your experience and skills.
Professional Development: Opportunities for continuous learning and professional growth. We support our team members in attending relevant courses, seminars, and conferences.
Supportive Team Environment: Work in a collaborative and inclusive environment where your contributions are valued.

What you need to do now
Ready to join a dynamic team and make a significant impact? Apply now to become our Office Manager and support our mission of excellence across all aspects of our business!Application Deadline: 10th January 2025 Contact Information: elizabeth.yeow@hays.com.auWe are an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.#2908828