Operations Coordinator
- Employer
- Matchpoint Recruitment (UK) Ltd
- Location
- London, United Kingdom
- Salary
- Competitive
- Closing date
- Jan 23, 2025
View more categoriesView less categories
- Job Function
- Commodities
- Industry Sector
- Finance - General
- Employment Type
- Full Time
- Education
- Bachelors
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Responsibilities will include critical pool metal release instructions, verifying depository releases and receipts, and orchestrating physical movements for customers while monitoring supply chain activities. You will act as a trusted partner to the global Commercial teams, strengthening customer relationships, addressing real-time inquiries, and resolving discrepancies with suppliers and customers alike.
Mastering the complexities of value-added tax implications across global regions, ensuring compliance while supporting the administration of global supply contracts aligned with their terms and conditions.
Knowledge and Experience
• Educational Background:
A bachelor's degree in finance, Economics, Business Administration, or a related field is required. Candidates without a degree may be considered if they have substantial and relevant professional experience that demonstrates equivalent expertise and knowledge.
• Professional Experience:
+2 years of experience in a trading back office or a fast-paced financial services environment is preferred, although consideration maybe given for bright and ambitious fresh graduate.
• Trade Support Expertise:
Exposed to trade support operations, particularly in commodity products such as precious metals and their instruments (e.g., spot/forward, futures, options, and lease trading).
• Analytical and Problem-Solving Skills:
Strong numerical, analytical, and problem-solving abilities, high level of curiosity combined with exceptional attention to detail.
• A proactive approach with a focus on teamwork and collective success, emphasizing collaboration over individual contribution.
• IT Proficiency:
Proficiency in Microsoft Office applications, with a focus on Excel (including pivot tables), PowerPoint, and Visio.
•
Core Competencies
Communicate Effectively: Delivering clear, concise, and impactful communication across all levels.
Collaborate for Achievement: Driving success through teamwork and shared goals.
Develop Self & Others: Commitment to continuous personal and professional development.
Demonstrate Customer Focus: Prioritizing customer needs and delivering tailored, value-driven solutions.
Principal Responsibilities -
Processing of Trades
• Verify All trade entry booked by trading into Trinity trading system and ensure accuracy of same.
• Ensure that all trade confirmations are received from/sent to counterparties within the prescribed timeframe.
• Ensure all life cycle events through the system have been completed.
• Investigate all queries from customers, cross functions and globally.
• Work with trading, commercial team and credit to ensure credit lines are adhered to.
• Support business with analysis where required.
• Assist where needed in projects related to trading operations & systems development.
Metal Movements / Shipping and Reconciliation
• Clear London and Zurich daily commitments within designated cut off time.
• Reconcile closing metal positions with financial institutions.
• Affect daily depository commitments, monitor forward positions.
• Record internal / external metal movements accurately and timely.
• Reconcile all stock positions and clear discrepancies.
• Co-ordinate physical shipments, log deliveries and provide data for REACH reporting.
• Ensure daily stock positions are accurate and communicate inconsistencies to trading team.
Monitoring of Contracts
• Be aware of and comply with contractual obligations regarding pricing, delivery, payment, etc.
• Prepare management summaries.
• Identify, report and deal with discrepancies.
Supply Chain
• Be aware of supply chain requirements.
• Be aware of changes required by Refining - monitor metal outturn in relation.
Compliance
• Ensure that a robust system of internal controls exists to satisfy internal, year-end, Financial Reporting Compliance audits and EMIR/FCA regulations in a timely manner, including an update of Process Controls as and when required.
Value-Added Taxes
• Awareness of VAT regulations and the implications in the UK, Italy, South Africa, and Japan for the business.
• Process and record VAT properly.
• Liaise with VAT authorities and internal departments to ensure compliance.
Work environment
The operations coordinator reports directly to the Operations Manager, London.
• The position is under supervision with limited independence.
• 36.25 hours per week as part of a shift Rota to cover global requirements.
Mastering the complexities of value-added tax implications across global regions, ensuring compliance while supporting the administration of global supply contracts aligned with their terms and conditions.
Knowledge and Experience
• Educational Background:
A bachelor's degree in finance, Economics, Business Administration, or a related field is required. Candidates without a degree may be considered if they have substantial and relevant professional experience that demonstrates equivalent expertise and knowledge.
• Professional Experience:
+2 years of experience in a trading back office or a fast-paced financial services environment is preferred, although consideration maybe given for bright and ambitious fresh graduate.
• Trade Support Expertise:
Exposed to trade support operations, particularly in commodity products such as precious metals and their instruments (e.g., spot/forward, futures, options, and lease trading).
• Analytical and Problem-Solving Skills:
Strong numerical, analytical, and problem-solving abilities, high level of curiosity combined with exceptional attention to detail.
• A proactive approach with a focus on teamwork and collective success, emphasizing collaboration over individual contribution.
• IT Proficiency:
Proficiency in Microsoft Office applications, with a focus on Excel (including pivot tables), PowerPoint, and Visio.
•
Core Competencies
Communicate Effectively: Delivering clear, concise, and impactful communication across all levels.
Collaborate for Achievement: Driving success through teamwork and shared goals.
Develop Self & Others: Commitment to continuous personal and professional development.
Demonstrate Customer Focus: Prioritizing customer needs and delivering tailored, value-driven solutions.
Principal Responsibilities -
Processing of Trades
• Verify All trade entry booked by trading into Trinity trading system and ensure accuracy of same.
• Ensure that all trade confirmations are received from/sent to counterparties within the prescribed timeframe.
• Ensure all life cycle events through the system have been completed.
• Investigate all queries from customers, cross functions and globally.
• Work with trading, commercial team and credit to ensure credit lines are adhered to.
• Support business with analysis where required.
• Assist where needed in projects related to trading operations & systems development.
Metal Movements / Shipping and Reconciliation
• Clear London and Zurich daily commitments within designated cut off time.
• Reconcile closing metal positions with financial institutions.
• Affect daily depository commitments, monitor forward positions.
• Record internal / external metal movements accurately and timely.
• Reconcile all stock positions and clear discrepancies.
• Co-ordinate physical shipments, log deliveries and provide data for REACH reporting.
• Ensure daily stock positions are accurate and communicate inconsistencies to trading team.
Monitoring of Contracts
• Be aware of and comply with contractual obligations regarding pricing, delivery, payment, etc.
• Prepare management summaries.
• Identify, report and deal with discrepancies.
Supply Chain
• Be aware of supply chain requirements.
• Be aware of changes required by Refining - monitor metal outturn in relation.
Compliance
• Ensure that a robust system of internal controls exists to satisfy internal, year-end, Financial Reporting Compliance audits and EMIR/FCA regulations in a timely manner, including an update of Process Controls as and when required.
Value-Added Taxes
• Awareness of VAT regulations and the implications in the UK, Italy, South Africa, and Japan for the business.
• Process and record VAT properly.
• Liaise with VAT authorities and internal departments to ensure compliance.
Work environment
The operations coordinator reports directly to the Operations Manager, London.
• The position is under supervision with limited independence.
• 36.25 hours per week as part of a shift Rota to cover global requirements.
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