Financial Assistant

Duties and Responsibilities

• Manages the Accounts Payable cycle, including payments of vendor invoices and individual reimbursements and research accounting discrepancies
• Maintain monthly journal entry control records, ensuring proper approvals are met
• Manage approval process for checks and invoices and record keeping systems
• Organize and manage records and files including vendor payment files, mailings, tax filings and other compliance documentations
• Reviews financial data and takes appropriate action according to specific guidelines or accounting procedures and suggests remedial measures
• Assist Staff Accountant with vendor/staff inquiries regarding follow-up of payments and or approvals needed for processing.
• Orders, updates, and distributes departmental supplies as needed.
• Annual submission of 1099s
• Performs special projects as needed.
• Provides administrative support to Finance office staff and performs related duties as assigned.
• Follow-up on outstanding checks with vendors

Basic qualifications:

3+ years of administrative and/or accounting experience required. Microsoft Office proficiency and Excel experience required.

Additional qualifications:

Bachelor's degree highly preferred. Experience with MIP fund and accounting system preferred. Ability to work collegially in a team environment. Attention to detail, highly organized, strong problem-solving skills, good sense of discretion and ability to appropriately handle confidential information. Excellent written and verbal communication skills.

To Apply

The position remains open until filled. Please forward résumé and cover letter detailing relevant qualifications by clicking the link below.

https://sjobs.brassring.com/TGWEbHost/jobdetails.aspx?partnerID=25240&siteID=5341&AReq=67472BR

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Dumbarton Oaks is an Equal Opportunity Employer (EOE).

eFCecomms