Accounts Payable Executive

Prudential's purpose is to be partners for every life and protectors for every future. Our purpose encourages everything we do by creating a culture in which diversity is celebrated and inclusion assured, for our people, customers, and partners. We provide a platform for our people to do their best work and make an impact to the business, and we support our people's career ambitions. We pledge to make Prudential a place where you can Connect, Grow, and Succeed.

Job Purpose:

This role is responsible for Non IT Expense Management activities for PSA.

• Ensures all Accounts Payable (AP) transactions are recorded correctly and processed within agreed timeliness according to established processes, procedures and legal requirements.
• Ensure timely closing of Accounts Payable module on a monthly basis.
• Other responsibilities are to provide analysis, reports and support the internal management to ensure a smooth operation
• Ensure all vendor invoices and payment records are properly filed timely
• Assist in general query resolutions for entities' contacts and third party vendors.

Job Responsibilities:

1. Responsible for Non IT expenses activities for PSA which includes amongst :

• Process & prepare payment on vendor invoices of PSA which comprise of:

(i) Check invoices with purchase orders, payment requisition form, approval and services received to ensure it is in compliance with policy and procedures;

(ii) Prepare and review of creditor ageing to ensure no duplicate invoices or payments taken up. Ensure unmatched item is reviewed and rectified during month end closing;

(iii) Ensure valid Tax Invoice are receive from vendors;

(iv) AA marker for invoices already paid every month

(v) Manage daily KPI for invoice processing, perform troubleshoot on any invoice issues and liaise with the stakeholders (in Singapore, Malaysia or Hong Kong contacts/ HR personnel/vendors/bankers & etc) to resolve the matter on timely basis

• Prepare and post journal entries into Sun GL. Ensure all journal entries input is accurately posted in the Sun GL timely with completed details of:

(i) Correct charged code, allocation amount or cost centre

(ii) Correct clear Cost code captured (for IT Opex)

(iii) Correct GST tax code

• Respond to vendor and stakeholder inquiries promptly. Liaise with relevant parties to address and resolve payment issues timely.

2. Process staff claims through T&E system. To ensure staff claims reimbursement list is provided to HR & journals are completely posted to Sun GL within HR & operation agreed timeline.

3. Reconciliation & clearance for staff advance accounts / control payment accounts on timely basis.

4, Closing of Accounts Payable module on a monthly basis within stipulated timeline.

5. Preparation of accounts payable reports within stipulated timeline: T&E staff claim report; Expense management report

6. Act as backup for team members activities in Procure to Pay

7. Maintain proper filing of records on timely basis. Provide documentation on accounts payable activities i.e. vendor invoices, purchase requisition and payment record to other team members (AR, GL and tax) when required for accrual, business analysis and regulatory submission purpose timely within agreed timeline

8. To support in any ad-hoc task such as providing analysis, reports and support to the internal management to ensure a smooth operation.

Job Requirements:

• Bachelor's Degree, Post Graduate Diploma in Finance/Accountancy/ Commerce or Professional Qualification eg ACCA, CIMA, CPA or equivalent
• At least 2 - 3 years' experience in related field

• Eye for details, and strict in enforcing required controls and policies
• Basic understanding in financial accounting principles and book keeping
• Organized and prioritization skill. Ability to complete work on schedule
• Able to work independently
• Good team player with interpersonal communication skill
• Experience with Sun GL is an added advantage

Prudential is an equal opportunity employer. We provide equality of opportunity of benefits for all who apply and who perform work for our organisation irrespective of sex, race, age, ethnic origin, educational, social and cultural background, marital status, pregnancy and maternity, religion or belief, disability or part-time / fixed-term work, or any other status protected by applicable law. We encourage the same standards from our recruitment and third-party suppliers taking into account the context of grade, job and location. We also allow for reasonable adjustments to support people with individual physical or mental health requirements.