Program Assistant - Strategic Initiatives, Analytics & Knowledge
- Employer
- World Bank Group
- Location
- Washington D.C., USA
- Salary
- Competitive
- Closing date
- Dec 5, 2024
View more categoriesView less categories
- Job Function
- Other
- Industry Sector
- Finance - General
- Employment Type
- Full Time
- Education
- Bachelors
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Program Assistant - Strategic Initiatives, Analytics & Knowledge
Job #:
req30468
Organization:
IFC
Sector:
Administration/Office Support
Grade:
GC
Term Duration:
3 years 0 months
Recruitment Type:
Local Recruitment
Location:
Washington, DC,United States
Required Language(s):
English
Preferred Language(s):
Closing Date:
12/3/2024 (MM/DD/YYYY) at 11:59pm UTC
Description
IFC - a member of the World Bank Group - is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities. Our mission is to leverage the power of the private sector to end extreme poverty and boost shared prosperity on a livable planet.
The Vice Presidency for Corporate Support integrates the following departments under one umbrella to enable the execution of IFC's strategy and effectively address operational needs: Budget and Business Administration, Human Resources, Communication and Outreach, Strategy and Operations Management, Information and Technology, and Strategic Initiatives, Analytics, and Knowledge Management.
The Strategic Initiatives, Analytics, and Knowledge Management (CSI) Department exists to (1) drive innovation and continuous improvement within the Corporate Support VPU and (2) together with all other functions within the VPU and in partnership with other relevant units across IFC, support the Management Team and the rest of our senior leadership in designing and implementing the institutional change needed to achieve IFC's strategic objectives and growth ambitions.
The CSI Department is seeking a Program Assistant to support the work program of The Analytics & Reporting team and contribute to the effective operations of the department.
Duties and Accountabilities
• Provide administrative and logistical support to assigned teams in day-to-day operations, e.g., scheduling and coordinating meetings/rooms, setting agendas, and drafting and managing communications.
• Contribute to team planning and monitor tasks, project plans (in Microsoft Planner), and manager/team calendars.
• Support the management and production of meetings, events and courses, including logistics (venues, supplies, catering, technical aspects, etc.), participant tracking, communications, and supporting materials.
• Prepare, review, and format documents and materials (reports, presentations, handouts, etc.), ensuring consistency and quality.
• Manage team e-document libraries and folders across OneDrive, SharePoint, and MS Teams, ensuring accessibility and relevance of information.
• Support the administration of events/courses and participant registration in the Open Learning Campus (OLC).
• Support hiring processes, including coordinating hiring assessments, scheduling interviews, and managing short-term consultant/temporary hiring in the Admin Portal.
• Manage department PCard and support procurement/purchasing processes, including liaising with vendors and coordinating proposals, contracts, and payments in compliance with corporate procedures.
• Liaise and coordinate closely with the rest of the department, and other departments and business units across IFC as needed.
• Undertake ad-hoc assignments as assigned and provide backup support to the CSI Senior Program Assistant and other assistants as assigned.
Selection Criteria
• Bachelor's degree and at least three years of relevant administrative experience.
• Excellent organizational and administrative skills with demonstrated ability to prioritize, schedule, plan and coordinate tasks and activities.
• Strong problem-solving skills, ability to work competently with minimal supervision and strong attention to detail and quality.
• Ability to manage multiple tasks and complete tasks within tight deadlines.
• Advanced knowledge and experience working with Microsoft Office applications (Excel, PowerPoint, Word, etc.)
• Demonstrated ability to work with information systems and reporting tools, with the ability and willingness to learn new technologies.
• Strong written and oral communication skills in English.
• Strong interpersonal, collaboration, and teamwork skills.
• High degree of judgment, discretion, and diplomacy in handling confidential and sensitive matters.
• Demonstrated success in supporting and inspiring a positive, energetic culture of innovation.
World Bank Group Core Competencies
The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.
We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.
Learn more about working at the World Bank and IFC , including our values and inspiring stories.
Job #:
req30468
Organization:
IFC
Sector:
Administration/Office Support
Grade:
GC
Term Duration:
3 years 0 months
Recruitment Type:
Local Recruitment
Location:
Washington, DC,United States
Required Language(s):
English
Preferred Language(s):
Closing Date:
12/3/2024 (MM/DD/YYYY) at 11:59pm UTC
Description
IFC - a member of the World Bank Group - is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities. Our mission is to leverage the power of the private sector to end extreme poverty and boost shared prosperity on a livable planet.
The Vice Presidency for Corporate Support integrates the following departments under one umbrella to enable the execution of IFC's strategy and effectively address operational needs: Budget and Business Administration, Human Resources, Communication and Outreach, Strategy and Operations Management, Information and Technology, and Strategic Initiatives, Analytics, and Knowledge Management.
The Strategic Initiatives, Analytics, and Knowledge Management (CSI) Department exists to (1) drive innovation and continuous improvement within the Corporate Support VPU and (2) together with all other functions within the VPU and in partnership with other relevant units across IFC, support the Management Team and the rest of our senior leadership in designing and implementing the institutional change needed to achieve IFC's strategic objectives and growth ambitions.
The CSI Department is seeking a Program Assistant to support the work program of The Analytics & Reporting team and contribute to the effective operations of the department.
Duties and Accountabilities
• Provide administrative and logistical support to assigned teams in day-to-day operations, e.g., scheduling and coordinating meetings/rooms, setting agendas, and drafting and managing communications.
• Contribute to team planning and monitor tasks, project plans (in Microsoft Planner), and manager/team calendars.
• Support the management and production of meetings, events and courses, including logistics (venues, supplies, catering, technical aspects, etc.), participant tracking, communications, and supporting materials.
• Prepare, review, and format documents and materials (reports, presentations, handouts, etc.), ensuring consistency and quality.
• Manage team e-document libraries and folders across OneDrive, SharePoint, and MS Teams, ensuring accessibility and relevance of information.
• Support the administration of events/courses and participant registration in the Open Learning Campus (OLC).
• Support hiring processes, including coordinating hiring assessments, scheduling interviews, and managing short-term consultant/temporary hiring in the Admin Portal.
• Manage department PCard and support procurement/purchasing processes, including liaising with vendors and coordinating proposals, contracts, and payments in compliance with corporate procedures.
• Liaise and coordinate closely with the rest of the department, and other departments and business units across IFC as needed.
• Undertake ad-hoc assignments as assigned and provide backup support to the CSI Senior Program Assistant and other assistants as assigned.
Selection Criteria
• Bachelor's degree and at least three years of relevant administrative experience.
• Excellent organizational and administrative skills with demonstrated ability to prioritize, schedule, plan and coordinate tasks and activities.
• Strong problem-solving skills, ability to work competently with minimal supervision and strong attention to detail and quality.
• Ability to manage multiple tasks and complete tasks within tight deadlines.
• Advanced knowledge and experience working with Microsoft Office applications (Excel, PowerPoint, Word, etc.)
• Demonstrated ability to work with information systems and reporting tools, with the ability and willingness to learn new technologies.
• Strong written and oral communication skills in English.
• Strong interpersonal, collaboration, and teamwork skills.
• High degree of judgment, discretion, and diplomacy in handling confidential and sensitive matters.
• Demonstrated success in supporting and inspiring a positive, energetic culture of innovation.
World Bank Group Core Competencies
The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.
We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.
Learn more about working at the World Bank and IFC , including our values and inspiring stories.
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