Administration Manager

If you are looking to excel and make a difference, take a closer look at us...

The Administration Manager's key responsibilities is to support in organizing and coordinating the office administration procedures, develop intra-office communication protocols, inventory control, subordinates supervision and task delegation to ensure organizational effectiveness and safety. The successful candidate will report to the Head Administration.

Key Responsibilities

• Manage vendor on-boarding and service agreement renewal, facilitate vendor assessments to minimize the procurement risk by leveraging on supplier relationships and negotiate for optimal acquisition in quality, cost and fulfillment turnaround.
• Oversee the vendor operational performance and conduct an annual risk levels assessment of outsourcing arrangement as part of the vendor's accreditation process including data security practices.
• Monitor expenditures, identify cost-saving opportunities, optimize resource allocation and manage the vendor payments and financial transactions efficiently.
• Maintain and handle the company motor vehicles (Booking, Service/Repair, Road Tax & Insurance Renewal), DC Mall Season Parking Application, Waiting List Queues (Co & Personal Accounts), Newspaper/Magazine Subscriptions (Print & Digital Formats), Recycle Furniture & Fixtures inventory, Pool Driver Itinerary, Courier services, Indoor potted plants, Water Dispenser maintenance and HLB Shuttle Bus Services.
• Review submission and secure necessary approval of CAPEX Coordinator (Non-IT & IT Fixed Assets) prior sending to the Finance Ops Team for Transfer/Write-off/Scrapping.
• Overseeing staffing/training of direct reports including performance reviews and coordinating special projects through effective planning, meeting scheduling and results monitoring.

Job Requirements

• Malaysian citizen.
• Possess tertiary qualification in Business / Administration / Supply Chain Management or equivalent disciplines.
• 5 years and above working experience in the Administration field with in-depth understanding of office management procedures and departmental policies best practices.
• Working proficiency in English (written/spoken) and competent in Microsoft Office([Word, PowerPoint, Excel) applications.
• Ability to perform work independently, strong interpersonal skills and analytical thinkers with a growth mindset.

About Hong Leong Bank

We are a leading financial institution in Malaysia backed by a century of entrepreneurial heritage. Providing comprehensive financial services guided by a Digital-at-the-Core ethos has earned us industry recognition and accolades for our innovative approach in making banking simpler and more effortless for our customers. Our digital and physical offerings span across a vast nationwide network in Malaysia, strengthened with an expanding regional presence in Singapore, Hong Kong, Vietnam, Cambodia, and China.

We seek to strike a balance between diversity, inclusion and merit to achieve our mission of infusing diversity in thinking and skillsets into our organisation. Candidates are assessed based on merit and potential, in line with our mission to attract and recruit the best talent available. Expanding on our "Digital at the Core" ethos, we are progressively digitising the employee journey and experience to provide a strong foundation for our people to drive life-long learning, achieve their career aspirations and grow talent from within our organisation.

Realise your full potential at Hong Leong Bank by applying now.