Senior Executive Assistant

Senior Executive Assistant

Job #:
req30297

Organization:
MIGA

Sector:
Administration/Office Support

Grade:
GD

Term Duration:
3 years 0 months

Recruitment Type:
Local Recruitment

Location:
Washington, DC,United States

Required Language(s):
English

Preferred Language(s):

Closing Date:
11/21/2024 (MM/DD/YYYY) at 11:59pm UTC

Description

Do you want to build a career that is truly worthwhile? The Multilateral Investment Guarantee Agency (MIGA) is a member of the World Bank Group with a mission to promote foreign direct investment into developing countries to help end extreme poverty and boost shared prosperity on a livable planet. MIGA houses the World Bank Group (WBG) guarantee platform which brings together products and experts from the World Bank, International Finance Corporation (IFC), and MIGA for simplicity, efficiency, and speed.

MIGA serves as a one-stop shop for all WBG guarantee business, providing the best guarantee solutions for clients to meet project needs and development priorities. The platform provides three types of coverages: credit guarantees for loans to the public or private sector; trade finance guarantees for trade finance projects involving public entities; and political risk insurance against non-commercial risks for private sector projects or public-private partnerships. For more information, visit www.miga.org.

MIGA Executive VP Office (MIGEX) is recruiting a Senior Executive Assistant. The primary responsibilities of the Senior Executive Assistant will be to provide comprehensive administrative and proactive executive support to MIGA's Executive Vice President (EVP). The selected candidate will be expected to create a positive and cohesive work environment within the fast-paced and strongly client-oriented culture of the Agency/Platform, and ensure the smooth and efficient operation of the Front Office, as well as help coordinate the overall outcome of the Front Office team. These duties will be made up of (i) acting as the point of contact between the front office and internal/external clients, (ii) ensuring the EVP's calendar is up to date, arranging/ prioritizing meetings and appointments and provide reminders, (iii) managing large scale meeting events (e.g., Spring & Annual Meetings), (iv) managing EVP's mission travel logistics; and (v) drafting correspondence, memos, and emails. This position reports to the MIGA Chief of Staff in MIGEX.

The position will be based at MIGA's headquarters in Washington, DC.

Do you want to build a career that is truly worthwhile? The Multilateral Investment Guarantee Agency (MIGA) is a member of the World Bank Group with a mission to promote foreign direct investment into developing countries to help end extreme poverty and boost shared prosperity on a livable planet. MIGA houses the World Bank Group (WBG) guarantee platform which brings together products and experts from the World Bank, International Finance Corporation (IFC), and MIGA for simplicity, efficiency, and speed.

MIGA serves as a one-stop shop for all WBG guarantee business, providing the best guarantee solutions for clients to meet project needs and development priorities. The platform provides three types of coverages: credit guarantees for loans to the public or private sector; trade finance guarantees for trade finance projects involving public entities; and political risk insurance against non-commercial risks for private sector projects or public-private partnerships. For more information, visit www.miga.org.

MIGA Executive VP Office (MIGEX) is recruiting a Senior Executive Assistant. The primary responsibilities of the Senior Executive Assistant will be to provide comprehensive administrative and proactive executive support to MIGA's Executive Vice President (EVP). The selected candidate will be expected to create a positive and cohesive work environment within the fast-paced and strongly client-oriented culture of the Agency/Platform, and ensure the smooth and efficient operation of the Front Office, as well as help coordinate the overall outcome of the Front Office team. These duties will be made up of (i) acting as the point of contact between the front office and internal/external clients, (ii) ensuring the EVP's calendar is up to date, arranging/ prioritizing meetings and appointments and provide reminders, (iii) managing large scale meeting events (e.g., Spring & Annual Meetings), (iv) managing EVP's mission travel logistics; and (v) drafting correspondence, memos, and emails. This position reports to the MIGA Chief of Staff in MIGEX.

The position will be based at MIGA's headquarters in Washington, DC.

Duties and responsibilities:

Time Management and Executive Assistant Support:

• Work with a high level of discretion in providing wide-ranging executive assistance in setting and managing priorities and the workflow of the EVP.
• Coordinate the EVP's schedule of meetings and appointments to ensure effective time management; ensuring timely response to internal & external client requests, including members of Senior Leadership Team (SLT), Vice Presidents, Directors, International Organizations & Country Clients. Scheduling to include effective prioritizing and resolving related conflicts and competing demands.
• Ensure relevant documents and papers are available for meetings, including background materials and latest numbers, or provision of timely talking points.
• Ensure deadlines are met, and documents requiring signature are of high quality and adhere to administrative and operational guidelines. Monitor and follow-up on issues and priorities, ensuring that appropriate consultations take place. Ensure appropriate follow through on actions, decisions, and commitments made by the EVP.
• Planning, organizing and scheduling the EVP's mission travel, ensuring all system processes, visas, flights and security arrangements are in place. Ensuring timely provision of materials and mission briefs.

Representation Contacts and Liaison:

• As the first line contact with an extensive network of contacts at the most senior level both internal and external visitors' callers and dignitaries (including at the Board, WBG SLT, and both country and private sector clients), the Senior Executive Assistant will be expected to exercise judgment, tact and discretion in answering and or redirecting inquiries to appropriate sources and in dealing with sensitive or highly confidential matters, making decisions when multiple courses of action are possible.
• Establish and maintain an effective network of contacts both inside and outside the Front Office to ensure effective liaison in support of office needs.

Administrative Coordination and Front Office Support:

• The Senior Executive Assistant will assume the prime responsibility for organizing the effective administrative functioning of the EVP's Front Office and coordinating the most efficient workflow of the overall Front Office Team.
• Provide assistance to the Front Office Team members with respect to ad hoc matters, including coordinating meetings, procurement, travel and other matters.
• S/he will also work with the Program/Executive Assistants from other MIGA Units to develop a high level of teamwork by providing leadership on quality control of documents to ensure consistency and compliance with established standards and procedures; as well as review and maintain effective monitoring, tracking, filing and retrieval systems, including TRS and LARS.

Selection Criteria

• High School diploma and at least 10 years of relevant work experience or equivalent combination of education and experience (e.g., Bachelor's degree, plus minimum 6 years' experience).
• Extensive experience working with Executive Level/Senior Management.
• Ability to quickly gain an understanding of business activities, policies and processes both for MIGA/Guarantee Platform and the World Bank Group.
• Capacity to work simultaneously, effectively and efficiently on a variety of diverse issues and tasks, independently adjusting priorities and achieving results with agreed objectives and deadlines.
• Responsiveness to demands of the executive, internal and external clients.
• High degree of tact and discretion in dealing with internal and external clients, staff and managers at all levels, and in handling confidential and sensitive information.
• Strong initiative and record of performance with low supervisory requirements to function effectively as a member of a team within high pressure work environment.
• Advanced knowledge of computer applications, including standard office and information technology packages (Word, Excel, PowerPoint, Outlook, OneDrive) and analytical skills in manipulating data and maintaining financial and other databases.
• Excellent English communication skills - verbal and written.
• Capacity to work long hours as needed.
• Highest ethical standards.
• Experience in international development desirable.

World Bank Group Core Competencies

The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Learn more about working at the World Bank and IFC, including our values and inspiring stories.