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Executive Assistant

Employer
Interpath Advisory
Location
London, United Kingdom
Salary
Competitive
Closing date
Oct 12, 2024
View more categoriesView less categories
Job Function
Accounting/Audit/Tax
Industry Sector
Finance - General
Employment Type
Full Time
Education
Bachelors
We have an exciting opportunity for an Executive Assistant to provide excellent support to a group of Interpath Managing Directors.

The role requires initiative, proactivity, flexibility, and discretion. This is a fast paced, highly varied role supporting a large team. The ability to learn new skills quickly and to build relationships is essential. You will be enthusiastic, keen to learn, highly organised and diligent.

Key Accountabilities:

Provide excellent support to Managing Directors - tasks to include:
  • Diary management - organise meetings and conference calls, book meeting rooms and organise catering, as required, and make good use of stakeholders' time.
  • Prepare accurate documents including letters, meeting notes, agendas, reports, presentation slides, etc., and use appropriate branding when required.
  • Arrange travel/accommodation and be mindful of cost when booking flights, rail, and hotels.
  • Process accurate expense claims ensuring they are submitted on time.
  • Preparation of client fees and other financial administration tasks.
  • Ensure that the CRM database/Salesforce is kept up to date.
  • Assist with the co-ordination of business development events, i.e. compile invitees list, manage invitations/responses, liaise with venue to discuss requirements/hospitality, etc.
  • Arrange seminars and training events, as required.
  • Assist EA Team colleagues when required, e.g. share tasks/cover absences.
Requirements
  • Experience as a Personal Assistant/Executive Assistant/Secretary is essential
  • 5 GCSEs/O Levels or equivalent including English and Maths preferred, however strong work experience will be prioritised.
  • Be able to build effective working relationships with other Interpath colleagues to support business effectiveness and be a strong team player.
  • Excellent work ethic and a willingness to take the initiative and ownership to see things through to completion.
  • Proactively identify/highlight issues to ensure appropriate prioritisation is made and deadlines are met.
  • Strong organisational skills and excellent attention to detail and an ability to provide information to a high standard.
  • Excellent verbal/written communication skills and interact well with both internal and external clients.
  • Proactive and possess exceptional time management skills to effectively prioritise workload.
  • Ability to work well under pressure in a fast-paced environment.
  • IT literate with a strong knowledge in MS Office including Word, Excel, Outlook and PowerPoint.
Benefits
  • Annual leave 26 days (in addition to Public/Bank Holidays)
  • Private medical insurance
  • Life Assurance (4x salary)
  • Group Income Protection
  • Holiday buy (up to 10 days via salary sacrifice)
  • Workplace pension scheme
  • Discretionary bonus scheme
  • Discounted gym membership
  • Dental Insurance (optional, BUPA)
  • Critical Illness Insurance (optional)

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