Executive Assistant

INTL Executive Assistant - DA10YZ

We're determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals - and to help others accomplish theirs, too. Join our team as we help shape the future.

To provide primary support to the Global Specialty International Chief Underwriting Officer and additional administration support to the International Finance Director and Chief Operations Officer.

Job Responsibilities & Competence

• Mailbox management for the Chief Underwriting Officer
• Complex diary and calendar management for CUO, COO and FD
• Schedule and coordinate internal and external meetings, including minute taking
• Act as first point of contact with internal and external customers and liaise directly
• Produce documents, briefing papers, reports and presentations
• Manage and reconcile expenses on a monthly basis
• Arrange and coordinate events as required
• Devise and maintain office systems, including data management
• Arrange travel, visas and accommodation
• Screen phone calls, enquiries and requests, and handle them when appropriate
• Organise meetings and ensure that the executives are well prepared
• Meet and greet visitors at all levels of seniority
• Create good working relationships with all stakeholders

Qualifications & Capabilities

• Ability to multitask and prioritise, whilst maintaining strong attention to detail
• Personable and articulate, with the ability to build strong relationships
• Confident can-do attitude and problem solver
• Excellent written and verbal communication skills
• Ability to maintain strict confidentiality and discretion
• Competency in Microsoft applications including Word, Excel, Outlook and MS Teams
• Must have experience with minute taking and committee meetings

Experience

• Experience as an Executive Assistant, Personal Assistant or similar role within a corporate environment, is desirable

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