Executive Assistant

Your role
Your tasks will include:
• managing calendars, incl. coordination of conference calls, meetings, departmental events and visits in coordination with key internal and external stakeholders
• arranging travel bookings, itineraries and visa coordination
• assisting with processing of invoices and expenses
• compiling data and preparing documents and presentations
• organizing workshops, and conferences, coordinating locations, attendees, materials and communication
• supporting the wider GIA Chief of Staff area, such as the GIA training team with scheduling training events, organizing logistics and checking training attendance
• providing organizational support, including managing office space and ordering supplies and equipment, incl. coordination of new hire requirements and equipment
• supporting on-boarding/off-boarding of staff

Your team
You'll be working in Group Internal Audit (GIA), based in Cracow, Fabryczna street. GIA provides the Board of Directors and senior management with assurance that the firm's risk management, governance and internal control processes are operating effectively. Its role is to provide an independent and unbiased view of how risks are being managed.
The function has over 800 professionals working in more than 15 locations, with teams covering the Investment Bank, Global Wealth Management, Asset Management and Group Functions,. You'll join an Executive Assistants team in GIA's Chief of Staff function and will work closely with colleagues globally.

Your expertise
You have:
• several years of administrative experience (experience in HR training support will be an asset) in a fast-paced, global environment
• proven ability to handle confidential information
• demonstrated proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel, Teams)
• ability to identify problems, find solutions and prioritize
• a strong client focus
• good data analysis and processing skills

You are:
• solution oriented, pragmatic team player with determination to get things done
• attentive to detail, organized and able to multitask seamlessly
• a strong written and verbal communicator
• comfortable interacting with colleagues at all levels
• flexible and adaptable, with a can-do attitude

About us
UBS is the world's largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors..

We have a presence in all major financial centers in more than 50 countries.

How we hire
We may request you to complete one or more assessments during the application process. Learn more

Join us
At UBS, we embrace flexible ways of working when the role permits. We offer different working arrangements like part-time, job-sharing and hybrid (office and home) working. Our purpose-led culture and global infrastructure help us connect, collaborate, and work together in agile ways to meet all our business needs.

From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that it's our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together we're more than ourselves. Ready to be part of #teamUBS and make an impact?