Personal Assistant - Management / Administration - London, United Kingdom

Description of the Business Line or Department

Provide comprehensive secretarial and administrative support to a team of bankers in GLBA/DCS/SYN/LCM (Leverage Syndicate) and GLBA/DCS/SYN/CAP (Bond Syndicate). Ensuring a very high level of client service and seamless liaison with DCS colleagues in all global locations.

Summary of the key purposes of the role

• Management of team's very busy diaries, ensuring that the most effective use is made of their time. This will involve keeping abreast of any meetings/conference calls/trips etc, handling requests for appointments and amendments and frequent liaison with both internal and external clients.

• Excellent communication skills written and oral, presenting a professional and articulate persona at all times. Must also be clear, confident and polite dealing with internal and external parties at all levels, whether by email, face to face and by telephone.

• Each banker works differently, the secretary needs to understand what is required of them - weekly meetings with bankers will ensure that they are up to date with his/her diary - plan ahead in an efficient way.

Summary of responsibilities

• Extensive diary management and planning for team (which involves working with internal / external senior executive PAs)

• Global liaison: communicating with both internal and external clients at a very high level

• Organising functions and events which involve clients (investor breakfasts, client hospitality etc)

• Extensive travel organisation (including processing visas accurately and in a timely manner)

• Processing of expenses, subscription requests, hardware/software for bankers' working from home set up

• Management of confidential information: setting up of confidential deal folders, gatekeeping access, reporting on quarterly basis

• Onboard new joiners - equipment, internal systems

• Answering telephones in a professional manner

• Maintaining Peoplesoft (Société Générale absence management system)

• Updating Client and staff contact lists

• Coordinate with two other PAs across DCS UK set up, including providing holiday, sickness and other ad-hoc cover

Profile required

Competencies

• Communication Skills

• Flexibility - Adaptability

• Ability to Work Under Pressure

• Initiative

• Teamwork

• Resilient

• Able to balance different tasks and requirements
Take an active interest in the business of Société Générale

• Able to manage different personalities and prioritise

• Able to work without supervision

Why join us

People join for the impact they can have on us. They stay for the impact we have on them. A flatter structure offers visibility and exposure beyond that of our competitors, so you know our names, and we know yours. It's personable, human, and inspires success through passion. By encouraging open mindedness and a willingness to share ideas, we have adapted to market changes and thrived through innovation. Bringing words like "hard work" and "dedication" together with "community" and "respect" has enabled us to work collaboratively and build our future together. We call this Team Spirit and it's what makes us different. It's what makes you different

Business insight

If you feel you have the required experience and qualifications, then please apply to the SG Resourcing Team, and we will manage your application. At Société Générale, we believe our people are our strength and are core to the success of our business. As such, we search for, recruit and appoint the best available person on the basis of aptitude and ability, regardless of sex, marital or civil partnership status, race, colour, nationality, ethnic or national origins, pregnancy, disability, age, sexual orientation, religion, belief or gender identity.

We are an equal opportunities employer and we are proud to make diversity a strength for our company. Societe Generale is committed to recognizing and promoting all talents, regardless of their beliefs, age, disability, parental status, ethnic origin, nationality, gender identity, sexual orientation, membership of a political, religious, trade union or minority organisation, or any other characteristic that could be subject to discrimination.

Reference: 24000J37
Entity: Societe Generale London Branch
Starting date: 2024/10/18

Publication date: 2024/07/25