Disbursement Control Assistant

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Position Title: Disbursement Control Assistant

Job Summary:

• Receives, validates and processes billings, invoices, statement of accounts, delivery receipts and requests for payments from vendors / service providers of goods and services availed by the Bank

Role Exposure:

• Verifies correctness and propriety of invoices/statements of account/billings for the following payables:
  • Section 1
    • Janitorial
    • Messengerial
    • Freight/Hauling
    • Caretaking
    • Contractual/Clerical
    • Armored Vehicles
    • Security Services
    • Professional Fees
    • Legal/Litigation
    • Information Systems
    • Credit Checking
    • Professional Service Providers
  • Section 2
    • Telecommunications
    • Utilities
    • Insurance
    • Travel
    • Advertising
    • Periodicals and Magazines
    • Donations
    • Food and Drinks
    • Club and Professional Members
    • Anniversary
    • Flowers
    • Government Entities
    • Institutional Payouts
    • Compensation and Benefits
    • Directors
    • Taxes and Licenses
    • Rentals
    • ROPA-related Expenses
    • Miscellaneous (e.g., Reimbursements, etc.)
    • Others (e.g., Training, etc.)
    • Maintenance of Bank Premises
    • Maintenance of Furniture and Fixtures
    • Maintenance of Office Equipment
    • Maintenance of Vehicles
  • Section 3
    • Consumable Supplies
    • Printed Bank Forms
    • Printed Accountable Forms
    • Check Printing
    • Giveaways
    • Furniture and Fixtures
    • Office Equipment
    • Transportation Equipment
    • Alarm/CCTV
    • IT Hardware, Software, Annual Maintenance
    • Professional Service Providers
    • Data
    • ATM
    • Special Bank Projects
    • Telegraphic Transfers
    • Construction
• Note: The load distribution for each section may be revised from time to time depending on the exigency and volume per category
• Reviews the expense allocation summaries attached to the SOA and verifies it against supporting documents (i.e. Invoice, Daily Time Records, if applicable, etc.)
• Checks the covering period vis-a-vis previous payments made to the vendor
• For Purchase Orders with goods and service deliveries, reviews the accounts set-up by the GSG unit against the invoice and DRs for payment
• Processes payment and other recurring payables as validated following disbursement and withholding tax guidelines
• Records and charges expenses to the respective bank units in accordance with allocation summaries, endorsements and existing guidelines
• Extracts GSG generated interface files for submission to the Specialized Accounting Division (SAD) of the Controllership Group for uploading to SAD's Financial Management System (FMS).
• Monitors accounts payable and ensures that these are kept within set number of days in coordination with PPDSC
• Performs other duties and related functions as assigned

Qualifications:

• Bachelor's Degree
• Fresh graduates are encouraged to apply

Other Details:

Rank: Rank and File

Unit: Financial & Control Sector / General Services Group / Billing & Disbursement Division / Disbursement Control Department
Location: Metrobank Center, BGC, Taguig City

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