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VIE - Third-Party Administrator

AXA Investment Managers
Dublin, Ireland
Closing date
Aug 9, 2024

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Job Function
Industry Sector
Finance - General
Employment Type
Full Time
AXA Investment Managers (AXA IM) is a leading asset manager offering a diverse range of investment opportunities across traditional and alternative asset classes. With our products, we seek to diversify and grow our portfolios, while providing our clients with long-term value and investment performance.

AXA IM manages approximately 844 billion euros in assets, including 480 billion euros incorporating ESG, sustainable or impact criteria, at the end of December 2023. We are committed to achieving the objective of zero greenhouse gas emissions greenhouse gas emissions by 2050 for all eligible assets, as well as integrating ESG considerations into our activities, from stock selection to our actions and our corporate culture.

At the end of December 2023, AXA IM employs more than 2,700 employees spread across 23 offices and 18 countries. AXA IM is part of the AXA Group, a global leader in insurance and asset management.

DISCOVER your opportunity

This a hybrid role (50/50), operating within the Third-Party Oversight Team and the Third-Party Relationship Management Team. The role will include responsibilities for the coordination of all activities associated with the oversight of the supply chain to AXA IM including Due Diligence, Invoice Management, and Fund Audit Coordination. Our goal is to ensure we apply best practice in risk management across the AXA-IM organisation when we interact with a third-party supplier. This means ensuring that all risks are measured, and we take action to mitigate this risk based on the level of criticality.

Your roles and responsibilities

a) Third-Party Oversight:

1. Responsibility for the maintenance of the Outsourcing and Third-Party Risk Database. Liaising with vendor relationship managers to ensure compliance with the AXA IM Outsourcing Policy.

2. The preparation of Outsourcing Committee papers and other reports for key governance meetings, escalating any issues to relevant stakeholders

3. Assist with the coordination of Outsourcing and Third-Party Risk Forums and key governance meetings - setting agendas, preparing management committee / forum reporting packs, document minutes, monitoring and following up on open actions and track to closure.

4. Attendance and contribution to key operational governance forums

5. Assisting the Global Head of Third-Party Oversight with relationship governance for Non-Critical Suppliers, to oversee compliance with AXA IM standards.

6. Developing good working relationships with business owners of the relationship across AXA IM and within third-party providers to enable effective execution of the Outsourcing arrangements.

7. Supporting and participating in business change as required

8. Following a risk-based approach to our work and strong emphasis on maintaining and improving governance within the team

9. Coordinating annual Third-Party due diligence activity on third party providers in line with the Minimum Control Expectation (MCE) Framework

10. Coordinate monthly KPI reporting and presentation to Senior Management.

b) Third Party Relationship Management:

1) AXA-IM Select Invoicing - Irish and French domiciled funds:

The analysis, control check and execution of expense payments within the Funds is a fundamental activity to maintain healthy operating cost and financial oversight; enabling faster responses to change and thus reducing the risk of accruals / budgets moving out of tolerance.

2) TPRM Invoicing Inbox:

Keep track of the invoicing mailbox and respond to queries where required. Oversee all fund expense payment instructions. Analyse and sanity check all invoices received. Update the invoice tracker with the fund range, invoice details, currency, invoice split, accrual type etc. Update the invoice template and provide to SSB for payment. Approve in MYSS

3) AXA IM Select Audit Assistance (French funds only):

Keep a database of the auditor, year-end, SFDR classification etc for each French fund Prior to each fund's year end reach out to internal parties and request the necessary internal documents. Provide documents once received to the financial reporting team at BNP. Provide final reports to French legal team for filing once the audit is complete.

4) 4 Track BNP/Auditor reports for quarterly/semi-annual French funds

Navigate through auditor and BPSS financial reporting secure share sites. Track quarterly/semi-annual reports and save to SharePoint. Follow up if reports are not received on time. Advise internal teams in France once reports are saved to SharePoint.

Your Profile

SHARE your unique experience

General Business Skills
• Experience communicating with a broad range of Key Stakeholders.
• Very strong interpersonal and communication skills with high amounts of energy and drive
• Be a team player and have a willingness to learn with a "can do" attitude.
• Demonstrate a high level of diligence and attention to detail.
• Strong time management and organisational skills
• Willingness to contribute to process enhancement.
• Experience in project work / management desirable

We have done our best to paint a picture of what we are looking for in this role; however, we know that some candidates may be discouraged from applying if they don't meet every requirement. If you don't tick every box but are excited by the role and the prospect of working for AXA IM, then please apply!

VIE contract is a French International Internship Program, for which only EEA (European Economic Area) citizens are eligible


About AXA

The AXA Group is a global leader in insurance and asset management, with 160,000 employees serving 105 million customers in 62 countries.

We protect and advise our clients at every stage of their lives, offering products and services that meet their needs in the areas of insurance, personal protection, savings and asset management.

Our mission : To act for human progress by protecting what matters

Our values : Customer first, Integrity, Courage and One AXA

About the Entity

At AXA IM we are investing with a clear purpose - to make the world a better place. We act for human progress by investing for what matters. Our conviction-led approach enables us to uncover what we believe to be the best global investment opportunities across alternative and core asset classes. We are already entrusted by our clients with more than €887 billion in assets.

AXA Investment Managers | Home | AXA IM Corporate (

AXA IM is an Equal Opportunity Employer, and we encourage candidates with disabilities or any other protected characteristic to apply. We are committed to providing reasonable accommodation to qualified applicants and employees with disabilities, when needed, to apply for a position or to perform essential job functions.

Inclusion and Diversity | Careers | AXA IM Corporate (

What We Offer

We are committed to offer you an environment where you can:

Grow your potential: Be part of a forward-thinking business with internal opportunities and personalized learning paths available to help constantly develop your skills and abilities.

Shape the way you work: Work for a company which is highly committed to providing flexibility & balance to its employees, offering you a large range of benefits (hybrid working, competitive health benefits, among many others.).

Thrive within a diverse community: Play a role within a responsible company that actively recognizes and values individual differences in a diverse and inclusive workforce.

Move the world forward: Join a responsible employer that acts in favor of societal and environmental causes as an investor, insurer and company, notably through the AXA Heart in Action association.

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