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Payroll Administrator

Canandaigua National Bank & Trust Co
Pittsford, USA
Closing date
Aug 7, 2024

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Job Function
Industry Sector
Finance - General
Employment Type
Full Time
Payroll Administrator

Canandaigua National Bank & Trust

Location: 1150 Pittsford Victor Road

What does a Payroll Administrator at CNB do?

The Payroll Administrator will be responsible for ensuring accurate and timely processing of employee payroll. This team member will manage all aspects of payroll administration, including data entry, payroll processing, tax withholding, and compliance with relevant regulations.

The Payroll Administrator will also assist with data analysis and providing insights to support the development, implementation, and administration of compensation programs within CNC.

This position requires attention to detail, strong organizational skills, and understanding of payroll processes will be essential in maintaining the integrity of the payroll system and ensuring employees are paid accurately and on time.

Payroll Responsibilities:
  1. Process bi-weekly payroll accurately and timely for all employees.
  2. Enter new hires, terminations, salary changes, and other payroll-related data into the payroll system.
  3. Calculate wages, overtime, compensation adjustments, bonuses, short-term disability, and deductions ensuring accuracy and compliance with company policies and regulations.
  4. Prepare and distribute reports to Lines of Business (LOB), Executive Management, Supervisors, and government entities as requested/required.
  5. Ensure compliance with federal, state, and local tax regulations, including withholding, reporting, and payment of taxes.
  6. Respond to employee inquiries regarding payroll matters, deductions, and tax issues.
  7. Reconcile payroll accounts and resolve any discrepancies.
  8. Assist in year-end processes, including W-2 preparation/distribution and data for Total Rewards Statements.
  9. Provide General Ledger entries to Accounting Department after each payroll and reconciles General Ledger accounts monthly.
  10. Provide payroll and employment information as requested in compliance with company policies and regulations, including but not limited to employment verifications, disability and leave request forms, unemployment claims, workers compensation claims.
  11. Stay informed about changes in payroll regulations and implement necessary updates to ensure
  12. Collaborate with HR and Finance departments to streamline payroll processes and improve efficiency.

Compensation Responsibilities:
  1. Administer the performance appraisal process, including tracking reviews and calculating pay adjustments.
  2. Participate in salary surveys and benchmarking studies to ensure the organization's compensation practices remain competitive.
  3. Collaborate with HR Business Partners and Total Rewards Manager to provide guidance on pay grades for new hires, promotions, and transfers.
  4. Prepare reports on compensation-related matters for management and other stakeholders.
  5. Ensure compliance with federal, state, and local laws and regulations related to compensation.

What competencies are needed to be successful in this role?
  • Associate degree in Accounting, Finance, Business Administration, or related field preferred.
  • Certified Payroll Professional or equivalent certification plus.
  • A minimum of five (5) years of payroll experience required.
  • Experience with and working knowledge of ADP Workforce Now required.
  • Strong understanding of payroll processes, tax regulations, compliance requirements, and accounting principles/procedures.
  • Excellent attention to detail and accuracy.
  • Ability to prioritize tasks and manage time effectively to meet deadlines.
  • Strong analytical and problem-solving skills.
  • Excellent communication and interpersonal skills.
  • High-level of integrity and ability to maintain confidentiality.

What makes working at CNB different?

At CNB, we are Investing in You . Our strong corporate culture is based upon seven Core Values: Honesty and Integrity, Responsibility, Teamwork, Respect, Innovation, Professionalism, and Commitment. Our culture nurtures passionate employees and offers great rewards including:
  • Medical, Dental, Vision, FSA, HSA options for both part-time and full-time employees. Medical coverage is also offered for domestic partners.
  • Paid Holidays, Vacation, and Sick time.
  • Retirement benefits that include a 401(k), Profit Sharing, and Employee Stock Ownership Plan (ESOP).
  • Training & Development Opportunities.
  • Tuition Assistance.
  • Volunteer Opportunities.
  • Award Winning Wellness program that promotes a solid work/life balance.
  • Banking perks and discount programs.

Our goal is to ensure that our bank, employees, and our community thrive and grow, now and for the next 125 years. We're in it for the long haul. What truly sets us apart from other financial institutions is the quality and commitment of our employees. We've assembled a diverse team of people who share a primary focus: to provide exceptional service for our customers.

As an organization, we are committed to hiring, training, developing, promoting, and celebrating employees from historically disadvantaged groups. At CNB, we welcome the unique contributions that you can bring in terms of ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, religion, disability, sexual orientation, education, and culture.

As the only local, full-service, community-owned financial institution in the Rochester area, Canandaigua National Bank & Trust is Investing in You . If you want to be a part of something special, join us today!

Compensation range- $30-$33/ hr.
The actual salary offered within the range is dependent on a variety of factors including, but not limited to, relevant experience, qualifications, skills, level offered, and performance expectations.

Canandaigua National Corporation and its subsidiaries encourage diversity in the workplace; we are an Equal Opportunity Employer. Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran.

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