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Executive Assistant

Forvis Mazars GmbH & Co. KG
North Sydney, Australia
Closing date
Aug 5, 2024

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Job Function
Industry Sector
Finance - General
Employment Type
Full Time
02nd July, 2024

Executive Assistant - North Sydney
Forvis Mazars' has an opportunity for an experienced Executive Assistant like you.

We're a globally integrated audit, tax and advisory firm with offices in more than 100 countries - and we're always ready to recruit an experienced and motivated EA like you to join our Australian team.

About the job:
This role would suit a self-motivated and experience Executive Assistant who is enthusiastic about seeking variety and a challenge. Working directly for four Partners and their teams across two service lines. Its fast-paced and detailed position and, above all, is the glue within the team. A fantastic opportunity for someone keen to make this role their ownThe Executive Assistant role provides coordination, operational and general support for the team and Partners

Duties :

  • Working directly with 4 Partners across Audit and Financial Advisory.
  • Liaison with heads of support function units including quality, marketing and finance.
  • Assisting with the day to day management of a team of up to 50 people.

  • Administration and coordination for the team and Partners.
  • Team invoicing and billing management.
  • Team debtor management and direct liaison with internal accounts team.
  • General administrative tasks including document management.
  • Maintenance of CRM data base
  • Creating, modifying and distributing key reports to various stakeholders.
  • Ensure client documentation, such as letters, reports, tenders, etc, are accurate before client distribution.
  • Monitoring partner's financial target and assisting by generating reports and following up with teams.

  • Management of team resources including IT equipment.
  • Management of team resource allocations.
  • Management of team administration tasks including:
    • Management of all confirmation processes.
    • Establishment and maintenance of client data transfer platforms.
    • Management of various tasks integrated into our quality control processes.
  • Maintenance of marketing credentials and associated database.
  • Assistance with client on-boarding processes.
  • Assistance with risk management and client acceptance protocols.
  • General administrative support to the team.

Executive Assistant
  • Taking minutes for key internal meetings.
  • Scheduling client meetings, lunches, and business travel.
  • Maintenance of licensing and related registrations.
  • Ad-hoc support up to 4 partners.
About you :
  • Experienced Executive Assistant, Team Assistant or Operations Manager from within Professional Services (law firm, accounting or similar)
  • Audit administration experience is ideal but not essential.
  • Good working knowledge of Excel, Outlook, PowerPoint, and Xero Practice management are all ideal but not essential.

Why Forvis Mazars ?
For those who appreciate culture as much as commercial success, Forvis Mazars is the smart choice. It's a place where you'll be challenged to find unexpected solutions. Where you'll gain experience with small and large clients across many different sectors. And where you can be confident, your team always supports you.

Everyone who joins Forvis Mazars is valued for the individual qualities they bring to the team. In turn, we invest in making you the best you can be - whether it's through endless learning, or by tapping into opportunities within our worldwide network. At Forvis Mazars, so much is possible.

We believe that Mazarians should be rewarded for the work that they do and so we offer a range of financial and non-financial benefits to support and reward our people. At our North Sydney location, you can expect the following:

  • Well-being program
  • Staff Incentive Plan
  • Recharge day
  • Volunteering day
  • Flu vaccinations
  • Learning and development programs
  • Social club activities, charity and community events
  • Study assistance (financial support & study leave)
  • Flexible working
  • Employee referral rewards
  • Paid professional memberships
  • Employee assistance program
  • Parental leave payment
  • Discounts on banking & insurance, health insurance, retail and entertainment, health and well-being
  • International and domestic mobility opportunities

At Forvis Mazars, we nurture an inclusive environment and encompass diversity in all forms. Successful applicants will receive consideration for employment irrespective of their background, experience, identity, age, gender or ability.

All applicants must be either an Australian Citizen, New Zealand Citizen, Australian Permanent Resident or hold a current valid Australian working visa with full working rights. Screening and background checks will be part of the final recruitment process with consent.

Forvis Mazars does, from time to time, seek assistance from external recruitment agencies that we have strong relationships with, however currently, we are only considering direct applications for this role.
Please visit our Careers website for more information

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