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AVP, Procurement - System & Project Financials with global investment firm

Employer
The Cap Consulting Group Pte Ltd
Location
Singapore, Singapore
Salary
-
Closing date
Aug 5, 2024

View more

Job Function
Accounting/Audit/Tax
Industry Sector
Finance - General
Employment Type
Full Time
Education
Bachelors
  • Proven experience in procurement system management and project financial management.
  • P2P experience is essential, be it Workday or other P2P softwares.
  • Strong knowledge of procurement processes, supplier management, and contract negotiation is essential/mandatory

Our client is a renowned and global investment firm. The firm is based in town and allow for a WFH arrangement (once per week). For this role, you are part of the global procurement team (based in Singapore). You will perform the role of a P2P COE and are the go-to person for all business functions, firm-wide.

This role is focused primarily on the P2P systems and project financials functions (per the jd below), with secondary focus on the sourcing, vendor and contract management function. This firm uses Workday as the P2P system, and it is also in the midst of reviewing on the optimisation of Workday with other modules.

Responsibilities:

System Strategy and Governance
  • Developing a comprehensive procurement system strategy aligned with the Central Procurement Team's goals and objectives.
  • Establishing governance structures and policies to ensure effective system utilization, data integrity, and compliance.
  • Collaborating with key stakeholders to define system requirements and priorities.

System Implementation and Integration
  • Leading the implementation of the procurement system, including Workday New Features configuration and customization & Source to Contract applications.
  • Coordinating with IT teams and external vendors to integrate the system with workday systems, such as IWF projects, budget check & any application interface with Workday.
  • Overseeing system testing, user acceptance, and change management activities.

System Optimisation and Performance
  • Continuously monitoring and evaluating the procurement system's performance, identifying areas for improvement.
  • Conducting regular system audits to ensure data accuracy, system stability, and adherence to security protocols.
  • Collaborating with IT teams to implement system upgrades, patches, and enhancements to optimise system functionality.

User Training and Support
  • Providing comprehensive training and support to system users, ensuring their proficiency in system utilisation.
  • Creating user manuals, documentation, and training materials to facilitate user adoption and knowledge transfer.
  • Serving as a point of contact for user inquiries, troubleshooting, and issue resolution.

Data Management and Reporting
  • Overseeing data management within the procurement system, ensuring data integrity, accuracy, and security.
  • Developing and maintaining robust reporting capabilities to provide meaningful insights and analytics on procurement performance.
  • Generating regular reports and key performance indicators (KPIs) to support decision-making and strategic planning.

Sourcing, Vendor and Contract Management
  • Collaborating with vendors to address system-related issues, upgrades, and maintenance.
  • Conducting sourcing, vendor evaluation and selection.
  • Review and negotiate contracts to drive cost savings and optimisation.
  • Managing vendor relationships and contracts related to the procurement system.
  • Provide advisory and guidance to stakeholders on procurement framework, process and best practices.


Continuous Improvement and Innovation
  • Staying up-to-date with industry trends, emerging technologies, and best practices in procurement systems.
  • Identifying opportunities for process automation, optimisation, and innovation within the procurement system.
  • Driving continuous improvement initiatives, seeking feedback from system users, and implementing enhancements based on user needs and evolving business requirements.
  • Collaborate with cross-functional teams and contribute expertise to drive process improvements and achieve organizational objectives.

Project financial management
  • Project Financial Management Lead is responsible for overseeing and managing the financial aspects of projects within the organization.
  • Develop project budgets, financial forecasts, and cost control measures in collaboration with project teams.
  • Monitor project financial performance, including tracking expenses and resource allocation, to ensure projects stay within budget.
  • Conduct financial analysis and provide insights and recommendations to project managers and stakeholders.
  • Collaborate with project teams to develop and review financial reports, including project financial statements, variance analysis, and financial projections.

Requirements:
  • Bachelor's degree in a relevant field such as Business Administration, Finance, or Supply Chain Management.
  • Proven experience in procurement system management and project financial management of min 4 years. P2P experience is essential, be it Workday or other P2P softwares.
  • Strong knowledge of procurement processes, supplier management, and contract negotiation is essential/mandatory
  • Solid understanding of financial management principles and practices.
  • Excellent analytical and problem-solving skills.
  • Strong communication and interpersonal skills.
  • Ability to collaborate effectively with cross-functional teams.
  • Proficient in using procurement and financial management software and tools.
  • Attention to detail and ability to work in a fast-paced environment.
  • Relevant certifications (e.g., Certified Professional in Supply Management, Project Management Professional) are a plus.

To apply, pl send your cv in word doc to resume@cap-cg.com. Pl also include details on your current salary, expected salary and notice period in your cv.

We regret to inform that only shortlisted candidates will be notified.

Posted by:
CAP Consulting (EA license: 14C7175)
Caroline Poh (EA Registration: R1105649)
Date ad is posted - 5 July 2024

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