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Executive, PMO Support, Corporate Functions

London Stock Exchange Group
Colombo, Sri Lanka
Closing date
Jul 17, 2024

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Job Function
Industry Sector
Finance - General
Employment Type
Full Time
Position Summary

Reporting to the Portfolio Director, the PMO support role provides data management, collation and reporting services to the PMO function. The role sits within the Corporate Functions Portfolio.

Working closely with Project Managers and PMOs, the PMO role is responsible for collation, calculation and evaluation of LSEG's change project, programme and portfolio management information (MI), in line with LSEG's relevant processes and standards.

Key Responsibilities

Purchase Order Processing
  • To maintain the Purchase Order list and issue periodic updates to Project Managers.
  • Collect invoices and purchase orders and send to Accounts Payables to process.
  • To ensure that all POs are correctly calculated, approved and processed. Ensure that no POs are raised against the wrong project.
  • Investigate and resolve purchase order queries
  • To reconcile invoices and POs and balance of POs
  • Identify areas for automation that can make process more efficient
Analysis of Project and Portfolio MI
  • Amalgamation, filtering and consolidating of project, programme and portfolio information for analysis and reporting
  • Collation and analysis of project and portfolio MI, working with Project Managers & PMOs for status and reporting
  • Quality assurance (QA) of data used for management reporting purposes, received from Project or Programme Managers.
  • Capture data/information on potential ideas and solutions, developing an understanding of cost/benefit principles.
  • Collates accurate and relevant data to support budgeting and forecasting.
Reporting of Project and Portfolio MI
  • Assisting the PMO Lead with the analysis of information for reporting and status updates
  • Production of project MI and reports, covering at least delivery, schedule, budget, resource, issue and risk management updates
  • Collate data to support risk identification and evaluation, maintaining a clear and accurate risk log.
  • Demonstrate understanding of risk mitigation techniques and support risk mitigating activities.
  • Production of project, programme and portfolio information and quality reports for compliance against LSEG standards
QA of Project and Portfolio MI
  • Monitoring adherence to the established project management standards throughout the project lifecycle
  • Assist in project planning where necessary, documenting project resource requirements and updating when necessary.
  • Reviewing project, programme and portfolio data in the PM systems and storage for completeness and accuracy
  • Understand and adhere to the change framework, gathering data to support application and monitoring.
  • Add to project customer identification and communication planning.
  • Deliver clear and accurate analysis to facilitate customer discussions.
  • Build trust with customers by consistently understanding and fulfilling customer requests in an accurate, timely and professional manner.
Key Behaviours

Observation of Internal Controls
  • Demonstrate and practice adherence to LSEG internal controls and standards in data management, and document management and production (e.g. keeping appropriate records, following LSEG processes and using mandated tools, etc.).
  • Align to LSEG change and project management standards, communicate these to project customers, and monitor accordingly
Attention to detail
  • Continually monitor and evaluate the quality of data in the Group's PM tools, and actioning or raising to PMO Lead or PMO Analyst teams as appropriate.

Candidate Profile / Key Skills

  • Excellent information analysis and presentation skills, with the ability to represent complex information in a simple and relevant way
  • Excellent information management, collation and reporting skills, and proficiency with reporting tools such as Clarity PPM or other similar PPM tools
  • Strong knowledge and experience of formal project management methodologies, project planning, project financial management, and project resource management
  • Strong computer literacy, including advanced knowledge of the MS Office suite of products, and a willingness and skill to learn new tools quickly
  • Excellent interpersonal and communication skills; ability to work within a team
  • Experience in a similar project analysis or support role
  • A strong customer service focus and the ability to build effective working relationships with employees and external customers/suppliers.
  • The ability to work effectively in a team environment and to process deadlines.
  • High attention to detail and an orderly approach to processing.
  • Educated to degree level or equivalent
LSEG is a leading global financial markets infrastructure and data provider. Our purpose is driving financial stability, empowering economies and enabling customers to create sustainable growth.

Our purpose is the foundation on which our culture is built. Our values of Integrity, Partnership , Excellence and Change underpin our purpose and set the standard for everything we do, every day. They go to the heart of who we are and guide our decision making and everyday actions.

Working with us means that you will be part of a dynamic organisation of 25,000 people across 65 countries. However, we will value your individuality and enable you to bring your true self to work so you can help enrich our diverse workforce. You will be part of a collaborative and creative culture where we encourage new ideas and are committed to sustainability across our global business. You will experience the critical role we have in helping to re-engineer the financial ecosystem to support and drive sustainable economic growth. Together, we are aiming to achieve this growth by accelerating the just transition to net zero, enabling growth of the green economy and creating inclusive economic opportunity.

LSEG offers a range of tailored benefits and support, including healthcare, retirement planning, paid volunteering days and wellbeing initiatives.

We are proud to be an equal opportunities employer. This means that we do not discriminate on the basis of anyone's race, religion, colour, national origin, gender, sexual orientation, gender identity, gender expression, age, marital status, veteran status, pregnancy or disability, or any other basis protected under applicable law. Conforming with applicable law, we can reasonably accommodate applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs.

Please take a moment to read this privacy notice carefully, as it describes what personal information London Stock Exchange Group (LSEG) (we) may hold about you, what it's used for, and how it's obtained, your rights and how to contact us as a data subject .

If you are submitting as a Recruitment Agency Partner, it is essential and your responsibility to ensure that candidates applying to LSEG are aware of this privacy notice.

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