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Executive Assistant, Integrated Strategies Group (1 year contract)

Employer
GIC Private Limited
Location
Tokyo, Japan
Salary
Competitive
Closing date
Jul 22, 2024

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Job Function
Accounting/Audit/Tax
Industry Sector
Finance - General
Employment Type
Full Time
Education
Bachelors
GIC is one of the world's largest sovereign wealth funds. With over 2,000 employees across 11 offices around the world, we invest in more than 40 countries globally across asset classes and businesses. Working at GIC gives you exposure to an extraordinary network of the world's industry leaders. As a leading global long-term investor, we Work at the Point of Impact for Singapore's financial future, and the communities we invest in worldwide.

We are seeking a highly motivated and passionate Executive Assistant who is a great team player. The ideal candidate should enjoy a fast-paced environment and possess excellent organizational and multitasking skills. This role requires the ability to effectively manage and prioritize tasks across a team based in Singapore and Tokyo.

What will you do as a Japanese speaking Executive Assistant?
  • Provide secretariat and administrative duties to a team of investment professionals based in Singapore and Japan
  • Manage schedule, arrange and coordinate internal (e.g., team meetings, investment committee meetings etc.) and external meetings, upload documents onto relevant applications
  • Organize business trips and prepare travel itineraries (i.e. book all aspects of business travel - flight, hotels, taxis, restaurants)
  • Keep track of correspondences and ensure proper maintenance of records
  • Organize and maintain electronic files, handle general correspondence, and expedite urgent, confidential and important correspondence to appropriate personnel
  • Track and maintain budgets, claims and reimbursements.
  • Provide secretarial and administrative support as required (e.g. filing, photocopying, prepare documents for signing, couriers)
  • Receive and welcome visitors to the office as and when required
  • Support on legal and compliance declarations and documentation for the team
  • Work closely with executive assistants internally and externally across departments to coordinate team/departmental/corporate events and activities

What qualifications or skills should you possess in this role?
  • Minimum 5 to 7 years of relevant experience in providing secretarial and administrative support to a team of professionals, which involved actively managing multiple individual calendars and frequent business trip planning
  • Bilingual in Japanese and English
  • Ability to be a dynamic team player and collaborate well across different teams
  • High learning agility with good pro-activeness in problem solving and striving for greater efficiency and effectiveness in task management
  • Highly organized and detail oriented, with the ability to handle multiple simultaneous tasks, prioritize and meet engagement deadlines
  • Good communication (written and verbal), interpersonal and organizational skills
  • Good general knowledge of IT equipment and usage, including Outlook, Concur, Word, PowerPoint & Excel
  • Experience in or strong knowledge of the asset management or finance industry is an added advantage

Work at the Point of Impact

We need to be forward-looking to attract the right people to help us become the Leading Global Long-term Investor. Join our ambitious, agile, and diverse teams - be empowered to push boundaries and pursue innovative ideas, share your views, and be heard. Be anchored on our PRIME Values: Prudence, Respect, Integrity, Merit and Excellence, which guides us in how we make our day-to-day decisions. We strive to inspire. To make an impact.

Flexibility at GIC

At GIC, our offices are vibrant hubs for ideation, professional growth, and interpersonal connection. At the same time, we believe that flexibility allows us to do our best work and be our best selves. Thus, our teams come into the office four days per week to harness the benefits of in-person collaboration, but have the flexibility to choose which days they work from home and adjust this arrangement as situational needs arise.

GIC is an equal opportunity employer

GIC is an equal opportunity employer, and we value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Please email grphrodtaops@gic.com.sg at any point of the application or interview process if adjustments need to be made due to a disability.

Our PRIME Values
Our PRIME Values

GIC is a values driven organization. GIC's PRIME Values act as our compass, enabling us to fulfil our fundamental purpose and objectives. It is the foundational bedrock which governs our behaviors, our decision making, and our focus. It informs both our long-term strategy as a firm, and the way we relate to our Client, business partners and employees. PRIME stands for Prudence, Respect, Integrity, Merit and Excellence.

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