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Personal Assistant (Maternity Cover)

Employer
Houlihan Lokey
Location
Manchester, United Kingdom
Salary
Competitive
Closing date
Jul 19, 2024

View more

Job Function
Banking
Industry Sector
Finance - General
Employment Type
Full Time
Education
Bachelors
Business Unit:
Corporate Finance
Industry:
CORP - Corporate

1-year maternity cover starting mid-July / August. Please note that this role will require 5-days in office.

About Houlihan Lokey:

Houlihan Lokey, Inc. (NYSE:HLI) is a global investment bank with expertise in mergers and acquisitions, capital markets, financial restructuring, and financial and valuation advisory. Houlihan Lokey serves corporations, institutions, and governments worldwide with offices in the Americas, Europe, the Middle East, and the Asia-Pacific region. Independent advice and intellectual rigor are hallmarks of the firm's commitment to client success across its advisory services. The firm is the No. 1 investment bank for global M&A transactions under $1 billion, the No. 1 M&A advisor for the past eight consecutive years in the U.S., the No. 1 global restructuring advisor for the past nine consecutive years, and the No. 1 global M&A fairness opinion advisor over the past 25 years, all based on number of transactions and according to data provided by Refinitiv.

Role Objective :

The Personal Assistant (PA) is responsible for providing full administrative support to the Global Head of Technology (MD) and Senior Vice President, CF Operations.

Under minimal supervision, the PA performs various administrative and secretarial duties, and co-ordinates the needs of senior executives.

This individual will also consistently demonstrate their ability to take action when necessary and respond appropriately and is provided a company handset in order to be available outside normal working hours.

The PA establishes priorities and follows through with multiple tasks. S/he exercises frequent independent judgment, and works closely with other PAs on day-to-day activities, as well as the Admin Manager (AM) and local Office Manager (OM) in order to facilitate a team support environment across the office.

Responsibilities include (but are not limited to):
  • Diary Management: anticipate and arrange meetings, rescheduling and confirming appointments; keeping the executives and their diaries updated of changes as required.
  • Prepare the MD for meetings: collate materials, researching profiles of attendees, briefing and debriefing
  • Arranging meetings to which generally include the senior executive team. Must be confident in working across all time zones and dealing with a high level of discretion.
  • Build strong relationships with other Assistants, locally and globally and a range of internal and external stakeholders
  • Constant liaison with internal management, financial staff and external stakeholders
  • Arranging meetings/lunches/dinners, both internal and external, as requested.
  • Travel bookings for the MD (and team where relevant) using the firm's corporate Travel provider. Produce itineraries as required.Ensure adherence to HL Travel Policy at all times.
  • Prepare and submit expense reports using HL online expense system, ensuring appropriate receipts are attached and all items accounted for, and that process is completed within policy and monthly accounting deadlines.
  • Support and assist on Tech and Firm-wide initiatives as directed by the MD
  • Responsible for email management, ensuring responses are dealt with promptly
  • Creation of PowerPoint presentations for internal and external use
  • Lead/support on ad hoc projects as required
  • Personal admin (which can range from preparing documents to booking travel / hotels/ drivers/ events)
Education / Skills / Experience Required
  • Degree level education or of graduate calibre.
  • Excellent organisational, oral and written communication skills; detail-oriented, and able to prioritise workload.
  • Discreet and able to handle confidential information.
  • Natural decision-maker, with an ability to think under pressure and display excellent judgement.
  • Competent user of Microsoft Office products, including PowerPoint and Excel.
  • A positive, flexible, responsive service-oriented attitude, able to meet deadlines in a timely manner.
  • Resilient and able to deal with high pressure environment, and demanding individuals.
  • Flexibility, resourcefulness and good anticipation are important qualities, as is the ability to act decisively and on own initiative.
  • Confident with an outgoing personality and practical approach to problem solving.
  • Ability to effectively interact with all levels of staff and maintain confidentiality.
  • Self-starter with a strong sense of ownership and a personal commitment to continuous improvement of policies and procedures.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, protected veteran status, or any other characteristic protected by law.

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