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AIS - Fund Administration, Vice President

State Street Corporation
Luxembourg, Luxembourg
Closing date
Jul 9, 2024

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Job Function
Industry Sector
Finance - General
Employment Type
Full Time
Who we are looking for

VP, Private Equity and Real Assets team, Luxembourg. This managerial position is within the Private Equity/Real Estate Business Unit of the State Street Alternative Investment Solutions Group in Luxembourg, reporting to the Head of the department. The position interacts with all levels of professionals both internally and externally Therefore, exceptional interpersonal and communication skills are required. Candidates must demonstrate initiative, be able to perform well under pressure and simultaneously handle multiple assignments. The position is responsible for maintaining direct client relationships and managing the onboarding and administration for multiple client sponsored investment funds in the Luxembourg market.
Join us if making your mark in the financial services industry from day one is a challenge you are up for.

What you will be responsible for
  • Manage priorities and internal workflows to ensure client deadlines are met. Oversee coordination of team deliverables, both with clients and internally
  • Manage the onboarding of new structures and work with different departments and the client to ensure operational readiness of the services elected for each entity
  • Contribute to positive collaborative working culture within the fund administration team, promoting our values
  • Interact and collaborate with other team leads to ensure coordination of deliverables and achieving of company goals

Implementation & oversight of a robust control environment:
  • Maintain trackers & MIS reporting for Onboarding and client deliverables
  • Coordinate and manage client change requests as required
  • Participate in (and report to) the local Management, Onboarding & Risk Committees, as required
  • Implement process improvement changes within the department
  • Ensure compliance to local regulations
  • Provide KRI reporting to management and the first line of defense
  • Attend SRM's with internal subdelegates and ensure outsourcing documentation is maintained and up to date.

Maintain relationships with clients for administrative and administration matters:
  • Maintain working relationship with client contacts, including investment professionals, investors, auditors, lawyers and banking personnel
  • Manage client expectations with both client contacts and fund investors, as necessary
  • Coordinate discussion and documentation of portfolio investment valuations or capital financing structures with clients, as necessary
  • Review and/or prepare various client related correspondence
  • Assist the client with any onboarding matters, introducing project management support when required
  • Prepare Senior review meeting packs and host client meetings as necessary
Provide technical support:
  • Review and develop understanding of investment fund legal documents, including understanding of the AML/KYC process and flag any potential risks internally as appropriate
  • Present new business opportunities to the branch's New Business committee
  • Support the Sales process, including drafting RFP answers and Pricing new opportunities
  • Participate in special client or internal projects as required, coordinating change activities with Subject Matter expert while liaising with the client

Education & Preferred Qualifications
  • University degree in Accounting, Business Administration, Mathematics, Finance, Economics or similar.
  • 10+ years of experience in Fund administration, including 3 to 4 years of managerial experience
  • Professional accounting qualification is a plus, but not required
  • Experience in the private equity or real estate industry and financial reporting experience or relevant related experience
  • Familiarity with the Luxembourg regulatory environment is highly desirable (including an understanding of the various filing requirements for different entity types and associated deadlines)
  • Sound computer skills are required, especially Microsoft Office, particularly MS Excel.

About State Street

What we do. State Street is one of the largest custodian banks, asset managers and asset intelligence companies in the world. From technology to product innovation, we're making our mark on the financial services industry. For more than two centuries, we've been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading and investment management to institutional clients.

Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary by location, but you may expect generous medical care, insurance and savings plans, among other perks. You'll have access to flexible Work Programs to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential.

Inclusion, Diversity and Social Responsibility. We truly believe our employees' diverse backgrounds, experiences and perspectives are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome candidates of diverse origin, background, ability, age, sexual orientation, gender identity and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift programs and access to employee networks that help you stay connected to what matters to you.
State Street is an equal opportunity and affirmative action employer.

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