Assistant Vice President - IT Finance

Job Purpose

The job is responsible for providing transactional and administrative support at GELS to ensure accurate, effective and efficient Finance and Procurement operations. The job is carry out transactional tasks that have to be performed at GELS, thereby ensuring that other related end-to-end processes can be completed in a timely manner.
The job is also responsible to manage the Marex budget, to work with OCBC or Vendors for cost saving for recurring maintenance. Administrative the recurring maintenance to ensure maintenance is on time to support the Business continuity. Administrative the IT Asset Inventory to ensure accuracy of Software/Hardware inventory position
The Job

• Responsible to establish best practices maintain IT Asset via Asset Management System
  • Build and reconcile asset inventory using multiple discovery sources
  • Track the complete life cycle of assets
  • Manage software and licenses in one place
  • Conduct IT asset annual List-to-Floor stock-take

• Works with IT vendors to purchase hardware, software, and devices . Coordinates computer lifecycle replacement and management. Oversees computer and device inventory for online classes. Handles Enterprise Software license and software maintenance renewals.
• Responsible for providing operational oversight of procurement operations processing, compliance, and problem solving of various types relating to procure-to-pay transactions including requisitions, purchase orders and payment requests
• To create a buying strategy that takes into account the company budget and necessary supplies and then they find matching vendors.
• Helps organizations by boosting vendor compliance, cutting savings erosion, improving discount capture using preferred suppliers, and in confirming pricing and terms prior to payment.
• Responsible for the following activities for Procurement:
  • Prepare requisitions and purchase orders
  • Monitor order expenses
  • Communicate performances and costs to management
  • Recommend new processes or systems for improvement; implement new ideas and strategies
  • Organize and schedule procurements in a timely manner
  • Communicate with vendors, clients, customers, team members, and managers to align goals
• To maintain Operational Excellence
  • Ensure quality and accurate delivery of services within agree KPI and SLAs
  • Ensure adherence to guidelines and polcies set by Finance
  • Maintain integrity of data and ensure information accuracy
  • Support internal controls to ensure proper use of procurement guidelines
• Takes accountability in considering business and regulatory compliance risks and takes appropriate steps to mitigate the risks.
• Maintains awareness of industry trends on regulatory compliance, emerging threats and technologies in order to understand the risk and better safeguard the company.
• Highlights any potential concerns /risks and proactively shares best risk management practices.

Our Requirements
• Bachelor's degree in Business Administration, Finance or relevant field.
• A minimum of 3 years' experience in IT Procurement role and Budget exercise
• Solid knowledge of data analysis, inventory management software and hardware, and forecasting techniques.
• An analytical mind with strong attention to detail.
• Outstanding organizational and problem-solving skills.
• Excellent communication and leadership abilities.

About Great Eastern
Established in 1908, Great Eastern places customers at the heart of everything we do. Our legacy extends beyond our products and services to our culture, which is defined by our core values and how we work. As champions of Integrity, Initiative and Involvement, our core values act as a compass, guiding and inspiring us to embrace the behaviours associated with each value, upholding our promise to our customers - to continue doing our best for them in a sustainable manner.

We work collaboratively with our stakeholders to look for candidates who exhibit or have the potential to embrace our core values and associated behaviours, as these are the key traits that we expect from our employees as they develop their careers with us.

We embrace inclusivity, giving all employees an equal opportunity to shine and play their role in exploring possibilities to deliver innovative insurance solutions.

Since 2018, Great Eastern has been a signatory to the United Nations (UN) Principles of Sustainable Insurance. Our sustainability approach around environmental, social, and governance (ESG) considerations play a key role in every business decision we make. We are committed to being a sustainability-driven company to achieve a low-carbon economy by managing the environmental footprint of our operations and incorporating ESG considerations in our investment portfolios; improving people's lives by actively helping customers live healthier, better and longer; and drive responsible business practices through material ESG risk management

To all recruitment agencies: Great Eastern does not accept unsolicited agency resumes. Please do not forward resumes to our email or our employees. We will not be responsible for any fees related to unsolicited resumes.