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HR Operations Coordinator

Employer
Houlihan Lokey
Location
London, United Kingdom
Salary
Competitive
Closing date
Jun 29, 2024

View more

Job Function
Other
Industry Sector
Finance - General
Employment Type
Full Time
Education
Bachelors
Business Unit:
Human Capital Group
Industry:
CORP - Corporate

Overview

Houlihan Lokey, Inc. (NYSE:HLI) is a global investment bank with expertise in mergers and acquisitions, capital markets, financial restructuring, and financial and valuation advisory. Houlihan Lokey serves corporations, institutions, and governments worldwide with offices in the Americas, Europe, the Middle East, and the Asia-Pacific region. Independent advice and intellectual rigor are hallmarks of the firm's commitment to client success across its advisory services. The firm is the No. 1 investment bank for global M&A transactions under $1 billion, the No. 1 M&A advisor for the past eight consecutive years in the U.S., the No. 1 global restructuring advisor for the past nine consecutive years, and the No. 1 global M&A fairness opinion advisor over the past 25 years, all based on number of transactions and according to data provided by Refinitiv.

Scope

Reporting to the Head of HR Shared Services, International - the HR operations team provides support to HL's UK and international offices (i.e. outside the US) as the initial and continuing point of contact for HR information and enquiries. The HR Co-ordinator is responsible for providing day -to-day support for the HR Business Partners and other team members, as well as interfacing directly with business stakeholders of all levels of seniority. This involves basic generalist responsibilities and enquiries, including but not limited to, process management, project management, responding to employee and manager queries, resolving employee and manager issues, HR systems data entry, HR reporting and general administrative support for the HR Business Partner team.

Responsibilities

As a HR Operations Coordinator, you will use Workday extensively and :-
  • Initiate and manage employee onboarding and offboarding processes
  • Facilitate the timely and accurate completion of critical HR processes such as right to work checks, background screening, new hire data entry, compensation changes, transfers, and terminations
  • Create and maintain employee personnel files and records and update accordingly, ensuring compliance with all applicable legal and regulatory requirements
  • Manage all required immigration matters, including responding to inquiries from incoming employees, managing required work permits or visa applications, ensuring compliance with all applicable immigration compliance in all jurisdictions, tracking expiration dates, oversight and management of all visa cases through application, renewal and cancellation, including oversight of external legal and specialist providers.
  • Complete verbal and written requests for employment verifications
  • Guide employees and managers to HR resources to resolve any inquiries or issues
  • Provide administrative assistance and support for annual performance review processes
  • Ensure compliance and integrity of all HR systems data through various audit processes in cooperation with HRIS and Legal & Compliance
  • Partner with HRIS on supporting tools/systems and troubleshooting issues
  • Provide support for other HR projects and perform duties as assigned
Basic Qualifications
  • Minimum 2 years Human Resources experience supporting an extremely fast-paced business environment
  • Excellent attention to detail
  • Strong verbal and written communication skills - proven ability to deal with highly demanding client groups at all levels of seniority
  • Strong organisational and time management skills, proven ability to prioritise appropriately and sensibly
  • Open, collaborative way of working, proactive in communication
  • Proactive attitude and ability to anticipate points before they become an issue
  • Readiness to take responsibility and be held accountable
  • Present ideas and information clearly, logically and succinctly; both written and oral
  • Ability to project manage multiple priorities simultaneously
  • Ability to work to tight deadlines/under pressure with limited supervision
  • Good judgement and ability to know when to escalate
Preferred Qualifications
  • Bachelors Degree preferred; alternative level of education or vocational qualification with an appropriate level of experience necessary.
  • Financial Services/International experience highly preferred, must be able to take a 'customer focused' approach and thrive in a fast paced, highly demanding environment .
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, protected veteran status, or any other characteristic protected by law.

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