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Personal Assistant/Team Coordinator

Melbourne, Australia
Closing date
May 25, 2024

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Job Function
Industry Sector
Finance - General
Employment Type
Full Time
Be inspired everyday - let your work make a difference

At HESTA we're a leading national superannuation fund dedicated to people working in health and community services - a growing sector of ordinary people doing extraordinary things, day in day out, right across Australia.

More than 1 million Australians trust HESTA with their money. So together, we invest billions of their savings globally, striving to generate strong investment returns and make a real difference to their financial futures. Our focus is on helping our members enjoy the retirement they've worked hard for.

The opportunity - 'Do what you love, and you'll never work a day in your life' #careerswithimpact
Bring your authentic & passionate self to this exceptional role.

Reporting to the General Counsel and Head of Compliance (GCHoC), the Team Coordination position will be responsible for supporting the coordination, planning, documentation, and collaboration to ensure the effective and efficient running of the Finance & Corporate Services business unit.
A key focus of this role is providing calendar and administrative support predominantly to the GCHoC and General Manager - Finance Facilities and Procurement.

Your day will see you:
  • Proactively managing calendars ensuring optimal time management
  • Coordinating the day-to-day functioning of the team through managing administrative requirements, including appointments & team meetings
  • Acting as a liaison between the GCHoC and internal stakeholders, handling communication with professionalism, efficiency and the urgency that is required
  • Coordinating board and committee papers
  • Identifying opportunities to provide team support and assisting with alleviating administration and organisational tasks

About you

  • You will be an experienced coordinator/team assistant who enjoys a fast-paced environment & juggling multiple tasks at once.
  • Your outstanding communication & collaboration skills will allow you to navigate the demands of managing the GCHoC's calendar.
  • You are highly proactive and take it upon yourself to do what needs to be done in a very timely manner.
  • You are the glue that holds the team together & love being an integral part of the team.
  • Ideally you will have worked with lawyers and are used to dealing with sensitive & confidential matters with discretion.

What's in it for you?

We will leave all the 'work you'll be doing' stuff in the PD but here's a few things that you'll get to enjoy working at HESTA:
  • Your leave and time off matters, up to 6 days paid volunteer leave, up to an additional 5 days of leave over the end of year and new year period, access your LSL after 3 years! Take AL at half pay, and purchase up to 2 weeks additional leave
  • Your professional development matters, up to $5k per year professional development and up to 8 days professional development leave, HESTA scholarships and free access to a range of premium learning tools
  • Your health and wellbeing matters, free annual flu shots and skin checks, incredible social events throughout the year and a comprehensive employee assistance program available 24/7
  • Your financial wellbeing matters, 15% super, financial planning support, end of year payment for all Enterprise Agreement-covered employees, incentivised Employee Referral Program and novated lease options

HESTA is a great place to work but don't take our word for it, we were named (again!) Employer of Choice for Gender Equality 2022.
We celebrate, value and include people of all backgrounds, genders, identities, cultures and abilities. We welcome and support applications from First Nations people, physically, neuro or culturally diverse, LGBTQI+, and people of any age.
We want all candidates to feel safe, included and provided with the best opportunity to thrive, if you require reasonable adjustments during your application or throughout the recruitment process, please reach out to a member of the Talent team and we'll call you to discuss.

We'll close applications when we find the right person, so get in quick before you miss this opportunity.

Please note: Applications via recruitment agencies will not be accepted for this position

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