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Office Manager

Employer
Hays
Location
Melbourne, Australia
Salary
Competitive
Closing date
Jun 26, 2024

View more

Job Function
Accounting/Audit/Tax
Industry Sector
Finance - General
Employment Type
Full Time
Education
Bachelors
A growing financial services company seeking a dedicated Office Manager to start immediately Your new company
A growing organisation based in beautiful offices in Richmond which have been established for over 20 years. This is a supportive and highly professional firm who seek to provide the best service for their clients. This firm has devoted its time and energy to maintaining a sustained investment profile across multiple real estate sectors in the economy.
Your new role An exciting opportunity to join a fast-paced company in leafy and vibrant Richmond. In this role you will need to specialise in wearing different hats, varying between managing the office, arranging events, supporting team members, executive administration and presenting a professional front-of-house image.
You will be offered the opportunity to join a company with core values that will support you in your journey to be the best support to the senior leadership team. This diverse role will challenge your skills to be across multiple teams and areas of the organisation and ensure seamless daily operation. Duties will include the following;
  • Manage first greetings to front of house visitors and direct incoming enquires, including enquiries via phone, emails, letters, whilst ensuring all areas of the office are in a presentable state and well maintained for client presentations.
  • Assist with the scheduling and organisation of meetings, events and appointments with internal or external parties, including overseeing catering arrangements for internal and external company events.
  • Assist the Managing Director with general executive matters such as coordination and management of calendars and handling a variety of administrative tasks as directed by the Managing Director.
  • Assist the leadership team in creating and arranging travel itineraries for directors, executives, company events, and employees as well as document preparation and management as required for meetings.
  • Support the streamlined onboarding and setting up of new employees, including organising background checks and workstation set up.
  • Provide support to the Marketing manager in organising client events including conferences, roadshows and in-office events (e.g. boardroom lunches).
  • Updating data and CRM systems to ensure all systems stay maintained with accurate information for decision-making.
  • Assist from time to time with Marketing and the preparation of general materials, newsletters, and other communication materials as required.
  • Above all, as the Office Manager, your job is to keep the office maintained, organised and professional.
    What you'll need to succeed
    This role requires attention to detail and a "can-do" attitude to ensure we operate daily with a proactive attitude and a positive way of thinking. You will also need:
  • Extensive experience working within a professional environment, preferably in property, finance or similar.
  • A strong work ethic, high attention to detail, a professional and inquisitive attitude.
  • Strong interpersonal skills for effective stakeholder management and communication.
  • The ability to work both collaboratively and autonomously within a small team.
  • Exceptional Emotional Intelligence to pre-empt, understand and troubleshoot stakeholder cares, concerns, priorities, and preferences.
  • If you have an agile, adaptable attitude and prioritise processes, efficiency and outcomes, we want to hear from you. This small collaborative team will rely on your skills to succeed and to support growth whilst enforcing foundations.

    What you need to do now
    If you are confident in your experience, please click on the 'APPLY NOW' link to send your updated resume to Louise O'Reilly at Hays. Any queries email Louise.OReilly@hays.com.au. Please note, only successful candidates will be contacted.

    At Hays, we value diversity and are passionate about placing people in a role where they can flourish and succeed. We actively encourage people from diverse backgrounds to apply

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