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Office Manager

Melbourne, Australia
Closing date
May 17, 2024

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Job Function
Industry Sector
Finance - General
Employment Type
Full Time
Full time permanent Office Manager role within the Property Industry Your new company
Our client has 30 years of experience in the property industry in which they own and manage their own portfolio of commercial buildings.
Your new role
As the new Office Manager, you will provide support to the small team and assist with the running of the office and their portfolio of buildings. Every day will be different, and your main responsibilities will include:
  • To manage and organise office administration duties and office procedures
  • To efficiently manage the office and all necessary IT issues
  • Answer all incoming phone calls, order office supplies and assist with mail management
  • Be responsible for moving the filing system and all documents to a digital platform
  • Coordinate and manage calendars, schedule meetings, and ensure efficient use of time
  • Assisting in managing the office budget, including tracking expenses, paying for accounts, and insurance and ensuring timely payments
  • Handling some personal administration for Directors
  • Liaise with all stakeholders including solicitors, accountants and providers
  • Providing support in managing properties, including responding to and organising maintenance requests, responding to and managing enquiries, drafting tenant and trade communications, maintaining contact lists for all stakeholders and maintaining insurance logs
  • General ad hoc administration tasks and assisting with all documenting and reporting
What you'll need to succeed
  • Previous Office Management/High Level Administration experience is essential for this role and experience in the Property Industry will be highly desired.
  • Reliable, respectable and ability to multitask
  • Interpersonal skills - having the awareness & experience of communication skills between tenants and service providers
  • Can take own initiative, work autonomously and have a natural ability to be curious and solution focused and open to new skills
  • Ability to collaborate and take instructions
  • High attention to detail
  • Excellent written and spoken communication skills
  • Strong Microsoft Office Skills
  • Experience using MYOB or similar is desired
  • A genuine care to deliver high quality work
  • Must have a car and licence
What you'll get in return
You will enjoy working in a small, close-knit team and interacting with a multitude of different stakeholders. You will be a valued member of the organisation and have a varied role in which you can make it your own. The client offers a flexible working arrangement and a competitive salary.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV to Caitlin Wilcox or email directly with your CV and an explanation on why this role interests you and why you would be suitable. Please note, only successful applicants will be contacted due to the volume of applications.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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