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Executive Assistant

AIA Singapore Private Limited
Singapore, Singapore
Closing date
May 16, 2024

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Job Function
Industry Sector
Finance - General
Employment Type
Full Time
At AIA we've started an exciting movement to create a healthier, more sustainable future for everyone.

It's about finding new ways to not only better people's lives, but to better the communities and environments we live in. Encompassing our ambition of helping a billion people live Healthier, Longer, Better Lives by 2030.

And to get there, we need ambitious people who believe in playing an important part in shaping that future. People seeking unmatched career and personal growth opportunities, who are driven to work with, and learn from some of the most inspiring and supportive leaders in the business.

Sound like you? Then read on.

About the Role

Join us as an Executive Assistant!

In this role, you will be providing secretarial / administrative support to executives.

Job description:
  • Working closely with the company's C-level Executive to support all aspects of their daily work routine, keeping them updated of time-sensitive and priority issues, ensuring appropriate follow-up.
  • Manage and maintain the Executives' calendars, including scheduling meetings, appointments, speaking engagements, global travel arrangements and expenses report. Exercise discretion in committing time and evaluating needs.
  • Act as focal person for company events, staff onboarding, offboarding, Business Contingency Plan (BCP) coordinator and visitors/guests
  • Receive, screen and direct incoming enquiries, visitors, mail and email with tact as required.
  • Exercise confidentiality, tact and diplomacy in supporting the executives.
  • Organize division/ department/ external events, meetings, townhalls and provide support to the Corporate Solutions teams.
  • Participate in the development and implementation of secretarial standards, policies, and practices for the organization.
  • Other additional and/or alternative duties in any way to support the EXCO members.

Job Requirements:
  • Minimum 5 years prior experience in supporting a senior executive/ management of multi-national organizations and fast-paced environment.
  • A meticulous self-starter with excellent written and communicating skills.
  • Someone who exhibits sound judgment with excellent organization and time-management skills.
  • Resourceful, with a can-do mindset, a great teammate capable of cultivating productive working relationships
  • Proficient in Microsoft Office, Outlook, Teams, as well as internet search.
  • Familiar with digital platforms such as internet, social media and have a sense of different sources of information.
  • Excellent stakeholder management skills
  • Positive thinking and a collaborative approach.

Believe in better with AIA. If you work at AIA, you play an important part in this movement. Which is why we give you every opportunity to learn, grow and shape your career - your way!

Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives.

You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.

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