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Senior Procurement Officer

Abu Dhabi Islamic Bank
Abu Dhabi, United Arab Emirates
Closing date
Apr 26, 2024

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Job Function
Industry Sector
Finance - General
Employment Type
Full Time
Job Description

Role : Senior Procurement Officer
Location : Abu Dhabi

Role Purpose:
  • To supervise, maintain & control of Non-IT products / services purchases and contract/ SLA management.
  • Manage business stakeholders annualized and adhoc sourcing requests and strategize where applicable.
  • Identify and deliver category market research plans, demand challenge, vendor base rationalization & supply chain risk management.
  • Support the business for existing and future scope of work tender (strategy planning, negotiations, risk, opportunities.
  • Comply to ADIB policy and ensure all approvals are obtained throughout the tenders.
  • Lead negotiation discussion with vendors to deliver best commercial proposals to both business and ADIB.
  • Conduct Proper tender RFP and RFQ to ensure proper compliance and governance to ADIB policies & process.
  • Understake suppliers relationship management reposibilities (Contractual, relational and reputational matters)
  • Assist to achieve to influence 100% spent within business to be via Procurement and outline any out of governance.
  • Support sustainability related initiative projects and accelerate pushing the spent to be via ICV and local vendors.
  • Achieve rebuts contract management by establishing catalogs instead of stand-alone on Ariba contract workspace
  • Review all purchase requsitions and purchase orders on Ariba to ensur full audit trial
  • Manage internal audit parties (Audit and Sharia) for any matters related to non-compliance and achieve a way to resolve the rooted finding.
  • Comply with the Outsourcing Policy by CBUAE and ensure business is adhering to the internal process.
  • Submit all sourcing projects through the internal approvals channels i.e procurement committee, Group CEO & Board based on the Matrix threshold.
  • Ensure proper adherence to DoA and PoA where applicable.
  • Conduct contracts review and to ensure proper T&C captured under the commercial & obligations to ADIB.
  • Establish periodic meetings with vendors to track and record any performance dispcrepencies.
  • Prpeare power point slides for strategic sourcing illustrating the strategy conducted, results achieved and listing out the results.
  • Conduct detailed and coherent file working database for audit trial and handover purpose.
  • Automate and accelerate the contract management options by establishing catalogs instead of stand-alone CW on contract workspace.

    Key Accountabilities of the role

  • Coordinate with internal business and VMCP operation team for delivery time
  • Ensure to track, measure, report and evaluate supplier performance twice a year.
  • Purchase Non-IT equipment / Services and process for necessary approvals prior awarding orders.
  • Lead tender documentation in coordination with Non-IT stakeholders.
  • To match the assigned project timeline.
  • Create and maintain SPM being conducted every 6 months.,
  • To ensure match the target date of delivery
  • To close all open transaction as per workflow processes, and update record timelyTo match the assigned project timeline.
  • Create and maintain SPM being conducted every 6 months.,
  • To ensure match the target date of delivery
  • To close all open transaction as per workflow processes, and update record timely

Documentation / Process Ownership

  • Deliver projects RFP/RFQ in line to the procurement policy and advise the business in case of any non-compliance.
  • Ensure full engagement while managing the supplier sourcing execution of contract and approvals. Review and negotiate supply contracts/agreements and its T&Cs.
  • Ensure that contractual terms and conditions are met with ADIB standard clauses and involve legal when required and obtain legal approvals on all contracts. Employing best practice in contracting methods to minimize risk and maximize value.
  • Consolidate high value contracts with key business in order to arrive at Global contracts consolidation and influence on the actual cost saving from vendor contracts.
  • Support the implementation of new contracts and change of supplier, ensuring any change management is handled appropriately in coordination with Business and in particular effective handover to and understanding of new contract terms by the business owners
  • Perform sourcing analytics and conduct supplier research, analyze, evaluate potential suppliers, manage the overall supplier qualification process, develop and create sourcing plans, RFPs and other sourcing documents, evaluates and recommends sourcing to management.
  • Manage non-IT sourcing process on RFP for its controls and effective use while ensuring appropriate business involvement at all stage of the process.
  • Assist in establishing in developing contract/supplier engagement process including pre-qualification, solicitation, tender and price negotiation for ADIB.
  • Ensure that when tender floats RFP/RFQ is made and post opening a bid analysis summary is prepared and written justification / recommendations is accomplished.
  • Conduct market assessment for existing or future requirements in line to the policy adherence.
  • Automate and accelerate contract management options by establishing catalogs instead of stand-alone CW on contract workspace.
  • No non-compliancce or non-governance incidents to be found within the categories projects managed in Non-IT.

Specialist Skills / Technical Knowledge Required for this role:

1. Leadership:

Can formulate advice, suggest next steps

2. Teamwork:

Effective team member - organized, understands role, gives clear and effective instructions, respects judgment of other team members

Effective self-management / self-awareness

3. Customer Management:

Capable of being main point of contact for customer if needed

Understands role / skills of other departments

Organizational skills

Can recognize issues which require to be referred to a senior

Handle customers with adhere care, respect & resolve day to day problems with skills.

4. Business Development:

Awareness that building a business is more than doing the days work, Self-awareness / asking for help in areas where they are weak

5. Financial Management:

Manages risk effectively

6. Commercial and innovative problem solving:

Understands customers' requirements and how their work fits in

Previous experience required (if any):

5 plus years of experience.

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