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Trust Administrator - Family Office

Stonehage Fleming
Douglas, Isle of Man
Closing date
Apr 16, 2024

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Job Function
Industry Sector
Finance - General
Employment Type
Full Time
Stonehage Fleming provides a range of services from long-term strategic planning and investments to day-to-day advice and administration to over 250 families of substantial wealth. The Group employs over 900 people in 19 offices across 14 geographies.


The Administrator will work as part of a Client Workgroup within the Family Office team in the Isle of Man and will deal with all aspects of administration of multi-jurisdictional trusts and companies always ensuring excellent client service. Personal Development Plans will be agreed on an annual basis. Training will be provided as necessary.


The position reports to the workgroup manager. This role involves close and regular interaction with all members of the Family Office Client Support Team, Banking and Compliance department as well as Directors/Senior Management of Family Office and external clients and business contacts

Key Responsibilities
  • Administer the formation of trusts and the incorporation of companies
  • Liaise with clients, professional advisors and other third parties
  • Prepare documents in relation to transactions, including minutes and resolutions
  • Open and maintain bank accounts, including payment instructions, reviewing, and filing bank statements
  • Maintain company and trust records, including due diligence, in line procedures and AML regulations
  • Arranging, investment reviews for both trusts and companies and interpreting the outcomes and actions ensuring any requirements are implemented
  • Demonstrate technical knowledge and understanding of transactions demonstrating commercial acumen
  • Perform all aspects of company and trust administration
  • Recognise and contribute to the mitigation of risk, ensuring compliance with legal and regulatory requirements
  • Contribute to the achievement of the team's Key Performance Indicators
  • Participate in ad hoc projects as required
  • Maintain accurate timesheets daily
  • Have a minimum of 2 - 3 years' recent experience in the administration of trusts and international companies
  • Educated to at least GCSE level or equivalent
  • Already studying or be willing to study, STEP or ICSA
  • Experience of working in a similar role, supporting different businesses with different competing objectives
  • Good understanding of Family Office and HNW / UHNW market
  • Good understanding of associated regulatory requirements
  • Proactive, self-starter, able to think and work independently
  • Excellent problem solver
  • Well organized with flexibility in working situations
  • Able to work independently as well as part of a team
  • Excellent written and verbal communication skills with attention to detail

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