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Senior Officer, Funds and Institutional

Employer
IQ EQ Administration Services (UK) Ltd
Location
Saint Helier, United Kingdom
Salary
Competitive
Closing date
Mar 28, 2024

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Job Function
Operations
Industry Sector
Finance - General
Employment Type
Full Time
Education
Bachelors
Job Description
  • Perform a wide variety of administration tasks accurately and in a timely manner to support the Company's ever-growing and diversified international client base.
  • Support in the accurate and timely provision of administration services for a portfolio of entities for institutional clients.
  • Work collaboratively with and assist Team Members with the day-to-day administration of their client portfolios in accordance with the Group's policies and procedures.
Tasks
  • Act as a role model to junior Team Members and demonstrate the Group Values at all times
  • Display commitment to deliver excellent client service, operational effectiveness and efficiencies in all assigned tasks
  • Develop a working knowledge of the Company's policies and procedures in order that you can ensure that they are being followed and complied with and, in case of non-compliance, take responsibility to inform the relevant Manager or the Risk and Compliance Team in a timely manner
  • Proactively contribute to the team objectives of meeting key performance indicators and achieving objectives
  • Grow and develop a good understanding of industry best practice in relation to administration for limited partnerships, private companies and Jersey private funds
  • Grow and develop a good understanding of the relevant laws relating to administration in Jersey
  • Grow and develop appropriate knowledge of the laws of other related Jurisdictions in relation to structures administered by the team
  • Develop and maintain effective working relationships with the Team Members and across all Teams locally to ensure a collaborative approach
  • Work proactively and collaboratively with all Team Members on all assigned client administration tasks in line with our Group Values with the objective of exceeding client expectations
  • Provide timely and constructive feedback on client administration matters
  • Identify and develop technical knowledge and communication requirements to a level appropriate to the role
  • Take ownership for maintaining Continual Professional Development as required for the role and/or for existing professional qualifications or regulatory requirements
  • Invite feedback and continuously look to improve performance
  • Pro-actively acquire knowledge of business activities, products and services
  • Ensure effective and efficient client correspondence and ensure turnaround times are as short as possible
  • Ensure client procedures are being adhered to at all times
  • Maintaining appropriate knowledge and expertise in relation to all applicable banking platforms
  • Assisting with the preparation of payments
  • Assisting with the preparation and review of minutes and resolutions
  • Assisting with the preparation and review of appropriate checklists
  • Assisting with the preparation of investor capital call and distributions
  • Assistance relating to addressing and clearing internal reviews
  • Monitoring client bank accounts
  • Assisting in the collation and preparation of board packs in advance of board meetings
  • Monitoring and clearing assigned workflow tasks
  • Performing printing, copying and scanning tasks as required
  • Maintaining information in the strictest of confidence and in accordance with Group Policies
  • Assist and work collaboratively with the other Officers and Management Team on day-to-day administrative tasks and matters in respect of their client portfolios
  • Assist with project work as the business requires
  • Maintain proper and orderly client records
  • Maintain detailed knowledge of policies and procedures and ensure adherence to such policies and procedures in the course of day to day administration activities
  • Maintain a high awareness of risk factors and perform necessary tasks to address such risks (including escalating risks and exercising judgement as to when manager help is needed)
  • Ensure that the Company's policies and procedures are being followed and complied with and, in case of non-compliance, inform the relevant Manager or the Risk and Compliance Team in a timely manner
  • Provide timely responses to compliance queries and highlight any risk issues that arise
  • Be aware of and report suspicious transactions/complaints and guide other team members where required
  • Demonstrate an awareness of legal responsibilities and the need to report suspicious transactions/complaints with an ability to guide others
  • Organisation of time (including working outside of usual business hours in exceptional circumstances) to ensure that client expectations are met
  • Oversight of tasks performed by junior Team Members for which you are responsible
Qualifications
  • Desire to study or work towards either one of the following : ICSA Certificate in Offshore Finance and Administration or ACCA
  • Preferably a good understanding of the Finance Industry
  • Ability to be flexible and work effectively as part of a Team
  • Ability to multi-task
  • Ability to work under pressure and within tight deadlines to meet the Teams, Service Lines and Clients expectations
  • Good analytical and numerical skills
  • Good administrative skills
  • Good written and oral communication skills
  • Good organisational skills
  • Working knowledge of Microsoft packages including Excel, Outlook and Word
  • Good attention to detail
  • Ability to demonstrate effective verbal and written communication skills
Additional information

At IQ-EQ we want you to reach your full potential. We offer an inclusive and diverse environment to support your career aspirations. With a strong emphasis on continuous learning and a holistic approach to your professional and personal development. We also offer opportunities across our service lines and our international network of offices.

Company description

IQ-EQ is a leading Investor Services group which combines global expertise with an unwavering focus on client service delivery. We support fund managers, global companies, family offices and private clients operating worldwide.

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