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Senior Trust Administrator

Stonehage Fleming
Douglas, Isle of Man
Closing date
Apr 16, 2024

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Job Function
Industry Sector
Finance - General
Employment Type
Full Time

The Senior Administrator will become a valued member of our Family Office and will work as part of a client workgroup within the Family Office team in the Isle of Man, dealing with all aspects of administration of multi-jurisdictional trusts and companies always ensuring excellent client service. Personal Development Plans are agreed on an annual basis and training will be provided as necessary.


The position reports to the workgroup Manager. This role involves close and regular interaction with all members of the Family Office Team, Accounting, Banking and Compliance department as well as Directors/Senior Management of Family Office, external clients and business contacts.

Key Responsibilities
  • Perform all aspects of trust and company trust administration
  • Manage and maintain an awareness of the workflow relating to your portfolio
  • Liaising with clients and intermediaries in relation to a variety of transactions, preparation of relevant transactional documentation, including minutes, resolutions and agreements etc.
  • Open and maintain bank accounts, including payment instructions, reviewing bank and assets statements
  • Arranging, investment reviews for both trusts and companies and interpreting the outcomes and actions ensuring any requirements are implemented
  • Maintain company and trust records, including due diligence, in line procedures and AML regulations
  • Maintain accurate timesheets daily
  • Demonstrate technical knowledge and understanding of transactions demonstrating commercial acumen
  • Provide support and guidance to other members of the team
  • Recognise and contribute to the mitigation of risk, ensuring compliance with legal and regulatory requirements
  • Participate in ad hoc projects as required
  • Educated to at least GCSE level or equivalent
  • Be already studying or willing to study STEP or ICSA
  • Have 4 - 5 years' experience in the administration of trusts and international companies
  • Experienced in trust and company administration, with excellent technical knowledge of trusts
  • Contribute to the teamwork ethos
  • Ability to work as a member of their immediate team or a wider team across different jurisdictions
  • Ability to communicate effectively with clients, staff and management in several different jurisdictions
  • Be highly organised with a systematic work method and good attention to detail
  • Have excellent inter-personal and client relationship skills, having a sense of ownership of your client
  • Relationships maintaining excellent services levels
  • Good understanding of associated regulatory requirements
  • An understanding of UK and SA tax planning would be an advantage.
  • Ability to work efficiently, under pressure and within tight deadlines
  • Confidence to liaise with senior management and heads of other Group functions
  • Proactive, self-starter, able to think and work independently
  • Excellent problem solver
  • Well organized with flexibility in working situations
  • Excellent written and verbal communication skills with strong attention to detail

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