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Document Management Officer (Fixed-term contract - 12 months)

Banque Pictet & Cie (Europe) AG, succursale de Luxembourg
Luxembourg, Luxembourg
Closing date
Mar 30, 2024

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Job Function
Industry Sector
Finance - General
Employment Type
Full Time
Your team

The Pictet Group is one of the world's leading independent wealth and asset managers. Founded in 1805 and headquartered in Geneva, Switzerland, the Group is represented at 30 offices in financial centres worldwide, and currently employs over 5200 people. Pictet has been present since 1989 in Luxembourg, where it employs over 700 people.

FundPartner Solutions provides a full suite of fund administration and private label funds services. The global team of industry experts specialises in fund domiciliation, registration and governance, as well as risk compliance and investment management services.

Technology & Operations design and integrate software applications ranging from portfolio management systems, trading platforms to banking and corporate solutions. The division is responsible for some of the Group's key innovations while sustaining business operations and developing custodian and funds administration services.

You will join the Funds Domiciliation - Document Management department.

Your role

As part of the Funds Domiciliation - Document Management department, your mission will be to assist our client internal and external clients, which includes in-house funds and third-party funds, regarding document, signature, and data management.

As part of your mission, you will be responsible for the following tasks:
  • Document collection and organization: You will be responsible for collecting, sorting, and organizing the documents necessary for fund management. This may include documents such as contracts, financial reports, investor information, prospectuses, etc.
  • Scanning and electronic archiving of documents and data's : You will be required to scan physical documents and electronically archive them in a document management system.
  • Compliance control: You will perform regular checks to ensure that documents are complete, up-to-date, and properly classified.
  • Client request management: You will be responsible for responding to client requests regarding fund documentation. This may include searching for specific documents, providing copies, assisting with form filling, etc.
  • Process improvement: You will be encouraged to propose improvements to document management processes to optimize efficiency and the quality of the service provided.
Overall, your role will be essential in ensuring rigorous and efficient document and data management, ensuring a quick and reliable access to the necessary information.

Your profile
  • Knowledge of the legal and regulatory provisions applicable to the investment fund industry in Europe (UCITS and AIFM).
  • Excellent proficiency in MS Office Suite (Excel, Word, PowerPoint, etc.).
  • General understanding of databases.
  • Strong writing skills.
  • Keen sense of customer service.
  • Excellent organizational, attention to detail and coordination abilities.
  • Great interpersonal skills.
  • Attention to detail and ability to meet deadlines.
  • Ability to work independently while demonstrating teamwork, availability, and flexibility.
  • Enthusiasm and rigorous problem-solving skills.
  • Curiosity and a willingness to learn.

We will not accept any CVs from agencies.

In accordance with the provisions of the Luxembourg law of 23 July 2016 amending the law of 29 March 2013, candidates may be required to provide an extract from their criminal record. This document, issued by the authorities, must not be older than three months. Such a document will be requested with the aim of carrying out a character check on candidates, bearing in mind the area of activity of our establishment and, more particularly, the tasks described in the job description.

Flexible and modern ways of working

As a responsible and supportive employer, we promote the well-being of our employees through a set of flexible working arrangements, ranging from a work-from-home policy for eligible functions to opportunities for annualised part-time leave and extended parental leave.


We will not accept any CVs via agencies

Diversity & Inclusion

Pictet is an equal opportunity employer and is committed to creating a diverse environment. We respect all individuals and seek their inclusion in the workplace.

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