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Sr. Administrative Assistant

Employer
MFS Investment Management
Location
Boston, USA
Salary
Competitive
Closing date
Mar 28, 2024

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Job Function
Banking
Industry Sector
Finance - General
Employment Type
Full Time
Education
Bachelors
At MFS, you will find a culture that supports you in doing what you do best. Our employees work together to reach better outcomes, favoring the strongest idea over the strongest individual. We put people first and demonstrate care and compassion for our community and each other. Because what we do matters - to us as valued professionals and to the millions of people and institutions who rely on us to help them build more secure and prosperous futures.

THE ROLE

The Sr. Administrative Assistant role will provide administrative support for senior managements and others within the business unit. This person will perform a variety of administrative duties, which may be complex in nature in support of members of senior management and ensure timely completion of administrative details, while being mindful of business unit budget.

WHAT YOU WILL DO

1. Partners with the investment administrative team to understand the business needs of the Investment Department while maintaining an active awareness of companies, industries and sectors being followed; works proactively to meet those needs while following department procedures and guidelines.

2. Maintains an active awareness and understanding of all department systems and databases.

3. Performs a variety of administrative duties for various investment professionals, which may be complex in nature, to ensure smooth and efficient department operations, including:
  • Updates and maintains spreadsheets, databases, presentations and other documents; distributes reports as requested
  • Maintains email, calendar and voicemail accounts
  • Assists in coordinating travel and processing expenses & reimbursement
  • Manages company earnings schedules and pulls research as needed
  • Schedules internal and external meetings and rooms: connects video and voice conferences; sets-up and clears rooms, including meals.
  • May be asked to provide support for additional investment professionals when assistants are out of the office.
  • May be required to split time on different investment floors depending on the need for coverage.
4. Processes expenses in a timely manner and submits Gifts & Entertainment requests as needed.

5. Coordinates International visits and provides administrative support of those visitors while in the Boston Office, as needed.
6. Provides back-up receptionist coverage, particularly during lunch hours, vacations and as required. Assists in various receptionist duties:
  • Greets, assists and escorts guests to meeting rooms;
  • Answers and directs incoming phone calls; relays messages as necessary;
  • Liaise with internal and external clients to ensure guest arrival;
  • Handles all mail requests such as sorting, distributing, mailing, and accepting deliveries; and
  • Orders supplies and maintains stock in supply and copier rooms.
7. Performs additional duties as requested.

WHAT WE ARE LOOKING FOR
  • Minimum 1-4+ years' relevant work experience.
  • Customer service skills, flexibility and maintains a positive attitude and work ethic.
  • Willingness and availability to work extended hours; Flexible and team oriented.
  • Excellent interpersonal and communication skills.
  • Strong computer skills including proficiency in Microsoft Outlook and Office.
  • Experience with travel and expense management, video conferencing equipment.


At MFS, we are dedicated to building a diverse, inclusive and authentic workplace. If you are excited about this role but your past experience doesn't align perfectly, we encourage you to apply - you might be just the right candidate for this role or others.

What we offer:
  • Generous time-off provided: including "Responsible time off" for many roles, paid company holidays when the US Stock Exchange is closed, plus paid volunteer time
  • Family Focus: Up to 20 weeks of paid leave for new parents, back-up care program, dependent care flexible spending account, adoption assistance, generous caregiver leave
  • Health and Welfare: Competitive medical, vision and dental plans, plus tax-free health savings accounts with company contributions
  • Wellness Programs: Robust wellness webinars, employee assistance program, gym reimbursement through our medical plans, fitness center discounts and more
  • Life & Disability Benefits: Company-paid basic life insurance and short-term disability
  • Financial Benefits: 401(k) savings plan, Defined Contribution plan- 15% of base salary invested into the Plan, competitive total compensation programs
Applicants must be currently authorized to work in the United States on a full-time basis. This position is not eligible for sponsorship.

MFS is a hybrid work environment (remote/onsite) unless otherwise stated in the job posting .

If any applicant is unable to complete an application or respond to a job opening because of a disability, please contact MFS at 617-954-5000 or email talent_acquisition@mfs.com for assistance.

MFS is an Affirmative Action and Equal Opportunity Employer and it is our policy to not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, veteran status, or any other status protected by federal, state or local laws. Employees and applicants of MFS will not be subject to harassment on the basis of their status. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited. Please see the Know Your Rights: Workplace Discrimination is Illegal document and Pay Transparency Nondiscrimination Provision , linked for your reference.

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