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Fund Administrator - Private Equity

Ethos Partners
London, United Kingdom
Competitive + Bonus
Closing date
Dec 5, 2023

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Job Function
Marketing and Public Relations
Industry Sector
Finance - General
Employment Type
Full Time
Company Overview

Ethos Partners operates on the principle of aligning interests by investing our own capital into each transaction alongside investors. Trust and strong relationships with our investor community is at the heart of everything we do. Ethos Partners is an equal opportunities employer.

About the Role

We are seeking a personable, professional, and financially literate team player with strong attention to detail to join our small and growing team. In this role, you will primarily focus on fund administration to ensure the seamless operation of our private equity investments. You will enable Ethos Partners to account to its 300+ investors for their individual holdings at our third-party Nominee & Custodian. You will be part of a collaborative and inclusive team of nine, each with diverse institutional backgrounds.

This is a full-time role, reporting to the Head of Investor Relations. Option to work from home on a Friday.

Role and Responsibilities:

Fund Administration:
  • Manage relationship with Ethos' third-party Nominee & Custodian to ensure accurate execution of instructions and maintenance of investor records
  • Accurately manage all income and capital records for each investment in Excel, including ad-hoc updates and quarterly cash and capital reconciliations
  • Reconciliation and allocation of investee company quarterly interest payments and other distributions
  • Preparation of documents throughout the investment lifecycle (e.g., new investment instructions, external payment instructions, investors allocations)
  • Assist Ethos Compliance with the production of FCA regulatory requirements
  • Contribute to and collaborate on ad-hoc projects

Investor Administration:
  • Onboarding new investors by preparing and processing relevant documentation (Investor Registration and Customer Agreement, AML documents, Custody Registration documents)
  • Maintain the CRM (FolioMetrics), including updating investor details from LinkedIn
  • Respond to investor emails and collect questions during fundraising
  • Assist in resolving investor queries regarding their investments (cash balances, holding summaries, tax information)

Qualifications Required:
  • Advanced proficiency in Microsoft Excel and highly numerate
  • Comfortable managing and maintaining the integrity of multiple datasets
  • Ability to identify opportunities to streamline existing processes
  • Background in fund management operations, fund administration, fund accounting, or financial analysis would be helpful
  • Strong academic background, with demonstrated excellent in written and verbal English


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