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Associate, Trainee Company Secretary

Standard Chartered Bank
London, United Kingdom
Closing date
Apr 19, 2023

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Job Function
Industry Sector
Finance - General
Employment Type
Full Time
The Role Responsibilities
  • To provide high quality advice and support on general company secretarial matters, including department procedures relating to document execution and certification, board governance and shareholder services.
  • To assist with the management of the secretariat inbox and deal with general queries from the Group's network.
  • Lead in the review and collation of information required in connection with regulatory filings for overseas branches of Standard Chartered Bank (incl. accounts, director particulars changes and quarterly submissions).
  • To act as a key contact for the publication of stock exchange announcements on the London Stock Exchange, including ensuring the operational risk control process is followed.
  • To support the Director, Board Governance and Shareholder Services, as well as other stakeholders in GCS, with ad hoc projects and transactions.
  • Responsible for ensuring relevant information (as assigned) that is made available through Standard Chartered's intranet is accurate and maintained at all times.
  • Assist with the creation, maintenance and review of Department Operating Instructions / Procedures notes for all the above key responsibilities assigned.
  • Assist relevant stakeholders within GCS to drive improvement in department processes (through process improvement initiatives).
  • Ensure that GCS keeps pace with developing and emerging best practice, new legislation, regulatory and corporate governance developments, including undertaking research to assist with drafting reports and papers on relevant matters.
  • Work collaboratively with subsidiary governance teams within the function to enable effective sharing of best practice.
Shareholder Services
  • To support the planning and delivery of the Standard Chartered PLC AGM (c200 people event), including liaising and collaborating with internal functions (Corporate Affairs, Brand and Marketing, Investor Relations, Reward) and external stakeholders (AGM venue, production company, company registrar) suppliers and shareholders, ensuring the Executive Director Board Governance, Shareholder Services, Capital and Listings and Director, Board Governance and Shareholder Services are kept briefed of key matters and that the Group Chairman, Group Chief Executive and Group Company Secretary receive regular updates on progress.
  • To help ensure the Company and all PDMRs comply with the obligations under the Market Abuse Regime, the necessary pre-clearances are sought, regulatory filings made, and announcements released on time.
  • To act as a first point of contact for the provision of high-quality advice and support on general shareholder services matters and queries, including responding to retail shareholder queries.
  • Liaise with the Share Registrar and support on key projects and initiatives to ensure shareholders are well informed and the register efficient.
Risk Management
  • Be familiar with the Group's Enterprise Risk Management Framework ("ERMF") and relevant Frameworks (including Compliance and Operational Risk) and how they apply to the Function.
  • To assist with the sampling and testing of controls to ensure compliance with agreed Operational Risk Framework controls and standards and GCS policies.
Regulatory and Business Conduct
  • Display exemplary conduct and live by the Group's Values.
  • Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct.
  • Effectively and collaboratively identify, escalate, mitigate and resolve risk, conduct and compliance matters.
Key Stakeholders
  • Group Company Secretary
  • Executive Director, Board Governance, Shareholder Services, Capital and Listings
  • Director, Board Governance and Shareholder Services
  • Director, Board Governance, Capital and Listings
  • Associate Director, Board Governance
  • Trainee Company Secretaries
  • Share Registrar
  • Group Functions - particularly SCPLC Board and SC Bank Court, Group Legal, Group Treasury, Group Finance, Group Reward
  • External suppliers
Our Ideal Candidate
  • Ideally a partly qualified Chartered Secretary with good core company secretarial technical knowledge and experience in a global organisation. However, an individual who is interested in training to be a qualified Chartered Secretary would be considered for the role
  • Experience of working in Financial Services or a fast-paced international group
  • A conceptual and analytical thinker
  • Possess the ability to identify and drive opportunities for continuous improvement
  • Excellent attention to detail
Role Specific Competencies
  • Strategy and Business Model
  • Data Gathering and Reporting
  • Manage Projects
  • Process Management
  • Legal Analysis
  • Written Communications
  • Problem Solving
  • Data Governance
  • Data Entry Management
  • Products and Processes
The successful candidate will be well organised, proactive, culturally aware and have good judgement. They may to be able to complete many, or in fact any, of the responsibilities set out above. What we are looking for is someone who is accepting of responsibility, conscientious, keen to learn and is ambitious to progress their career with us - but most of all, has similar values to ours.
About Standard Chartered
We're an international bank, nimble enough to act, big enough for impact. For more than 160 years, we've worked to make a positive difference for our clients, communities, and each other. We question the status quo, love a challenge and enjoy finding new opportunities to grow and do better than before. If you're looking for a career with purpose and you want to work for a bank making a difference, we want to hear from you. You can count on us to celebrate your unique talents. And we can't wait to see the talents you can bring us.

Our purpose, to drive commerce and prosperity through our unique diversity, together with our brand promise, to be here for good are achieved by how we each live our valued behaviours. When you work with us, you'll see how we value difference and advocate inclusion. Together we:
  • Do the right thing and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do
  • Never settle, continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well
  • Be better together, we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term
  • In line with our Fair Pay Charter, we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing.
  • Core bank funding for retirement savings, medical and life insurance, with flexible and voluntary benefits available in some locations
  • Time-off including annual, parental/maternity (20 weeks), sabbatical (12 weeks maximum) and volunteering leave (3 days), along with minimum global standards for annual and public holiday, which is combined to 30 days minimum
  • Flexible working options based around home and office locations, with flexible working patterns
  • Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills, global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits
  • A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning
  • Being part of an inclusive and values driven organisation, one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential.
  • Recruitment assessments - some of our roles use assessments to help us understand how suitable you are for the role you've applied to. If you are invited to take an assessment, this is great news. It means your application has progressed to an important stage of our recruitment process.
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