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Assistant Company Secretary - 16 Month FTC

London, United Kingdom
Closing date
Apr 4, 2023

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Job Function
Industry Sector
Finance - General
Employment Type
Full Time
We are currently recruiting for an Assistant Company Secretary to join our in-house legal team on a 16 month fixed term contract basis. Reporting into the Head of Legal and managing two Company Secretarial Assistants, you will be responsible for managing the boar support to the organisation as a FTSE 250 public company and associated company secretariat activities.

About us

Transact is the leading independent investment wrap platform in the UK. Established in 2000, we have over £50.1 billion of funds under direction (as at September 2022) on behalf of over 7,500 advisers and 224,000 investor clients. Our service includes an online platform, owned and built by us, and dedicated regional adviser support to help bring clients' assets and investments together in a smarter, more tax efficient way. We offer access to a wide range of tax wrappers (including ISAs, pensions and life insurance investment bonds) and funds which advisers use to build client investment portfolios. Portfolio valuations, purchases and sales are all supported via Transact Online which is available 24/7. Transact's parent company, IntegraFin Holdings plc, is listed on the London Stock Exchange and is a constituent of the FTSE 250 index.

The role

The main areas of responsibility for the Assistant Company Secretary role will fall under the following areas; Corporate Governance, Board Support and Shareholder Dealings.
  • Managing the delivery of board support to all UK and Isle of Man entities in the Group.
  • Managing the maintenance of the Company books and statutory filings for all UK and Isel of Man entities in the Group.
  • Filing RNS announcements.
  • Diarising, preparing and filing all required statutory filings; preparing and circulating notices of AGM's, GM's board and committee meetings.
  • Diarising, preparing and arranging all board and committee meetings. Preparing and distributing invitations, meeting packs and action lists.
  • Preparing accurate minutes of all meetings in a timely manner.
  • Ensure all changes in directorships are notified to and registered with Companies House in accordance with statutory requirements.
  • Maintaing the Concert Party, PDMR and PSC registers for the Group.
  • Ensuring that adequate and relevant information is given to the holding company by all the subsidiary companies and that all escalation points are observed.
  • Managing the relationship with and oversee the performance of the Registrar.
  • Managing the Group share plan arrangements and liaising with external plan providers.

We operate a hybrid working model across the Group with 2 days a week minimum in the London office and a maximum of 3 days a week working from home. The office is open 5 days a week for those who wish to work from the office more so.


To be successful in the role, you will be ICSA qualified and will have Company Secretarial experience in a listed company, preferably within the financial services sector. You will have had exposure to supervising or managing team member/s and will have an interest in and a passion for sharing knowledge and developing individuals. The ability to demonstrate knowledge of the 2018 Corporate Governance Code, Listing Rules, Disclosure and Transparency Rules and the Market Abuse Rules is essential.

Ideally you will have practical knowledge and an understanding and application of the UK legal and regulatory environment as it relates to the financial services industry. An understanding of the FCA handbook is also desirable but not essential.

Good communication skills, both written and verbal, are also essential and you must be able to work/think pro-actively and be able to demonstrate that you are a self-starter with the enthusiasm to train others.

Equal Opportunities

We provide a diverse and inclusive workplace and ensure that all of our staff respect and understand individual differences. We are an equal opportunities employer and positively encourage applications from suitably qualified and eligible candidates regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, religion or belief, sex or sexual orientation.

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