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Accounts Payable & Insurance Administrator

Columbia Threadneedle Investments
Swindon, United Kingdom
Closing date
Mar 10, 2023

View more

Job Function
Industry Sector
Finance - General
Employment Type
Full Time
About Columbia Threadneedle Investments

You'll find the promise we make to our clients is the same one we make to our employees: Your success is our priority.

Here, you'll find growth and career opportunities across all our businesses. We're intentionally built to help you succeed. Our reach is expansive with a global team of 2,000 people working together. Our expertise is diverse with more than 450 investment professionals sharing global perspectives across all major asset classes and markets. Our clients have access to a broad array of investment strategies and we have the capability to create bespoke solutions matched to clients' specific requirements.

Columbia Threadneedle is a people business and we recognise that our success is due to our talented people, who bring diversity of thought, complementary skills and capabilities. We are committed to providing an inclusive workplace that supports the diversity of our employees and reflects our broader communities and client-base. We welcome applications from returners to the industry.

We appreciate that work-life balance is an important factor for many when considering their next move so please discuss any flexible working requirements directly with your recruiter.

Job Purpose Statement

Where you'll fit in & what our team goals are....

As the Accounts Payable & Insurance Administrator, you will be responsible for the registration & processing of Accounts Payable invoices and Purchase Orders across the property portfolio managed by Threadneedle Portfolio Services.

You will have responsibility for acquiring supplier bank account details, and the twice weekly selection for payment of Accounts Payable invoices by BACS transfer. This will include the Construction Industry Scheme verification of sub-contractors and the monthly filing of all CIS tax returns to HMRC for the Threadneedle and Zurich Schemes.

In addition, you may support with the input of the daily payments via the payment systems and to assist the Insurance Administrator whenever required.

Role Responsibilities

How you'll spend your time....
  • To be responsible for the daily processing, scanning, and indexing of purchase orders and purchase ledger invoices onto the Document Management System.
  • To be responsible for acquiring bank details for new suppliers and to pass to the Supervisor for Horizon set-up. In addition, to electronic filing of the bank details onto the Document Management System for future reference.
  • To undertake the twice-weekly selection of payment runs for the property portfolios, resulting in payments by BACS transfer and by cheque.
  • Following the payment runs to dispatch remittance advices to suppliers where applicable.
  • To assist with preparation of the payment run funding transfer twice weekly, and post entries to relevant cashbooks.
  • To look after internal and external AP queries that are received by telephone and by e-mail, either received personally or received into the AP Group e-mail inbox.
  • To be responsible for the re-input of all rejected Invoices onto the Horizon system and to ensure timely resolution
  • To deal with the daily input of CHAPS payments & Internal transfers onto banking systems.
  • To be responsible for the administration of the Construction Industry Scheme, including verification of sub-contractors and submission of monthly tax returns within the deadlines specified by HMRC and Zurich Group Taxation.
  • To be responsible for monthly CCISTX reconciliation.
  • Monthly review of reconciliations relating to general ledger codes XTAXDF and CCISTX balances across all funds to ensure control of purchase ledger transactions.
  • To assist the Insurance Administrator where required, to include Premium payments to Insurers and the billing of the insurance charges to tenants, administration of Property/Liability Insurance claims within the procedures set out and assisting with any queries received within the group Insurance Inbox.
  • To add the statutory inspection reports and Insurer's risk requirement/improvement reports to the Document Management System.
  • Monthly review of reconciliations relating to general ledger codes DINSUR and RINSUR balances across all funds to ensure control of claims settlements and premiums paid and billed out.

Key Capabilities

To be successful in this role you will have....
  • Experience in a AP role
  • Strong attention to detail
  • Used to working in a high volume data processing environment
  • Ability to work under pressure and to strict deadlines
  • Clear and concise communicator with experience of working with colleagues at all levels
  • Self-starter, results driven and not afraid to challenge the norm
  • Client Focus driven with validated experience

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