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Accounts Payable Specialist

Phoenix Search
London, United Kingdom
£0 - £42k
Closing date
Feb 1, 2023

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Job Function
Industry Sector
Finance - General
Employment Type
Full Time
Job Profile Summary:
We are looking for a keen experienced AP specialist familiar with global payments and paying international suppliers, matching invoices to POs, across different tax regimes. Adhering to a strong control framework, while working with high volumes of invoices, and expectations of excellent attention to detail and customer service. Experience in processing payments an advantage. Familiarity with Workday would be of interest.

  • Identifying fund related and entity related invoice
  • Accurate allocation of invoice items for payment across funds
  • Investigate and analysis fund expenses including the management of rejected invoices by liaising with business units
  • Execute thoroughness and attention to detail when dealing with high volumes of invoices across a wide range of subject matter
  • Daily reconciliation of bank accounts, including management of cash claims for fund rechargeable items
  • Prioritize and manage mailbox email traffic to assist the overall teams processing targets
  • Monitor workflow transactions and execute ownership of assigned tasks/suppliers
  • Deal with disputed invoices and invoices on hold
  • Ongoing statement reconciliation of supplier accounts
  • Create and improve reporting across fund expense administration
  • Continuous improvement of departmental processes and procedures
  • Cleansing of data sets for population across systems
  • Backfill support for payment & controls team during high periods of activity
  • Participation in ad-hoc projects as they arise

Key Skills & Experience:
  • High level of familiarity with the Microsoft Office suite, particularly Excel and Outlook for mailbox management
  • Strong written and spoken communication skills
  • Experience in managing service provider accounts preferred
  • Able to follow and produce procedure notes for inputting and checking tasks
  • Willing contributor to team's overall objectives and process improvements
  • Workday experience preferred but not necessary
  • Willingness and ability to learn new systems
  • Analytical, logical thinker with high attention to detail
  • A-Level educated or equivalent

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