Executive Assistant

About Us

Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.

We are transitioning to a hybrid work environment where both remote work and the office play a critical role. Our vision is a future where all employees are empowered to work flexibly to drive the best outcomes for our clients. Flexible work is a mindset and a core value. Our employees are encouraged to work remotely two days a week as a standard practice and will have flexibility in terms of working hours.

About the Role

The firm is seeking a team assistant in our Hong Kong office to support a team in our Client Platform. The mandate of the role is to leverage the investors' time, and the ideal candidate would be an organized, proactive professional who enjoys multi-tasking in a busy team environment.

ResponsibilitIes
Duties will include, but are not limited to:

• Proactive calendar management and extensive logistical coordination of meetings with various constituencies (e.g. setting up internal & external conference calls/meetings, logistical planning)
• Diligent telephone coverage with gate-keeping expectations
• International travel itineraries and arrangements including travel visa coordination
• Organizing corporate investor conference and road trips
• Completing expense reports, handling daily mail, file systems and coverage of phone lines
• Producing various materials including daily reports, market data information, meeting prep packets, research materials, etc.
• Helping to coordinate the production of presentation books, including collating and binding presentations
• Arranging and orchestrating client meetings materials, daily reports, market data information, meeting prep packets, research materials, etc.
• Providing back-up for other department support positions as needed
• Assisting with ad-hoc projects or other duties as assigned

Qualifications
We are looking for candidates that have the ability to demonstrate strong business maturity and work proactively in a fast-paced small office environment. The ideal candidate would also possess:

• 5-10 years of experience, preferably in an investment management and/or professional services background
• Intellectual curiosity and willingness to learn
• Advanced proficiency in MS Office (Word, Outlook, Excel, & PowerPoint). Knowledge of Bloomberg, Factset, and/or desk-top publishing tools will be an advantage
• Effective interpersonal and communication skills
• High level of reliability, professionalism and discretion
• Strong team ethic and ability to work independently
• Outstanding service orientation and proactive problem-solving skills
• Excellent organizational, multi-tasking, and prioritization abilities
• Strong detail-orientation and work quality
• Ability to work under pressure, tight deadlines and to accommodate last-minute changes
• Positive, flexible and can-do attitude
• Undergraduate degree strongly preferred
• Language fluency in English and Cantonese required; fluency in Mandarin will be viewed favorably

Not sure you meet 100% of our qualifications? That's ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill, workplace experiences, and backgrounds.

As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law . If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at GMCANINQ@wellington.com .