Japanese Speaking Secretary - Global Hedge Fund

Duties and Responsibilities

Coordinate high volume of internal and external meetings
Develop relationships with broker sales teams to effectively plan meetings
Calendar planning: screen for conflicts and make sure teams are prepared for meetings (travel accommodations)
Corporate access support for your team.
Log meeting details in database
Collect and organize research reports, models, and company quarterly and annual reports
Book travel arrangements including flight, hotel and ground transportation for PMs and team
Process expense reports for PMs and team
Liaise with key operational areas to organize new hire training schedules and oversee onboarding
Perform special projects for teams or IE management which may require utilizing various applications (e.g. internal proprietary software, Factset, Bloomberg)
Eventually develop basic understanding of industries (energy, industrials, financials, consumer, technology, media and telecom) to better service the teams
Learn about International Equities technology infrastructure, investment philosophy and risk framework
Participate in weekly business meetings with teams

Skills and Experience

Minimum SVQ/NVQ: Level 5, HNC/HND. Bachelor's degree is preferred but not required.
Minimum 2-3 years administrative assistant experience, preferably within financial services (preferred, but not required)
Proficiency in Microsoft Office (e.g. Excel, Word, PowerPoint and Outlook) and related software
Strong time management skills; ability to effectively balance multiple tasks with competing priorities
Excellent organization skills; detail oriented
Sense of ownership for one's work
Proactive in following up on details, anticipating issues, and closing the loop on all requests
Ability to exercise discretion when managing confidential information, working across multiple teams and functions
Mature and strong inter-personal skills; able to interact professionally with peers and senior level management
Must be teamwork oriented with ability to work independently with minimal guidance
Adept at problem solving, with ability to be flexible; may act as a resource to other administrative staff
Excellent English, grammar, written and verbal communication skills
Possess a genuine desire to learn and work in an environment where there is room for growth / and increasing responsibility (short and long-term)

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