Sales Coordinator (Montreal)

About Us:

We are PIMCO, a leading global asset management firm. We manage investments and develop solutions across the full spectrum of asset classes, strategies and vehicles: fixed income, equities, commodities, asset allocation, ETFs, hedge funds and private equity. PIMCO is one of the largest investment managers, actively managing more than $2.2 trillion in assets for clients around the world. PIMCO has over 3,070 employees in 22 offices globally. PIMCO is recognized as an innovator, industry thought leader and trusted advisor to our clients.

PIMCO is one of the world's premier fixed income investment managers with thousands of professionals around the world united in a single purpose: creating opportunities for our clients in every environment. Since 1971, we have brought innovation and expertise to our partnership with the institutions, financial advisors and millions of individual investors who entrust us with their assets. We aspire to cultivate performance and leadership through empowering our people, diversity of thought, and a commitment to an inclusive culture that engages in our global communities.

Position Description:

The Sales Coordinator role at PIMCO offers resourceful self-starters the opportunity to learn and be challenged. This is a fast-paced environment which requires a high degree of professionalism, organization, teamwork and attention to detail, coupled with the ability to multitask and prioritize.

The following key activities are included in the role:

Travel Coordination and Preparation

• Work with managers to coordinate travel arrangements through Trip Actions according to the PIMCO Travel and Entertainment Policy
• Arrange ground transportation, book hotels and manage all logistics
• Create final travel itinerary and directions

Expense Reports and Approvals

• Process detailed expense reports through the Concur system in a timely manner
• Gather emails/calendar schedules to prepare for monthly expense meeting with managers to clarify information to process reports
• Monitor and track managers' expense reports until reimbursement
• Reconcile monthly expenses with credit card statements along with cash receipts and monitor accounts to ensure personal payments, if any are made

Coordinate Client Meetings/Calendaring

• Coordinate external/internal meetings for managers and handle the scheduling, materials, meals/refreshments and logistics
• Confirm final agenda schedule with all participants.
• Make sure all meetings are added to the manager's and team calendars
• Observe manager's calendar and keep them on schedule for their next meeting

Events: Planning and Organization of Small and Large Events

• Help facilitate all PIMCO client events.
• Liaise with PIMCO Client Events to secure venues and manage large scale events
• Manage the invitation process, collecting RSVP's and providing regular updates
• Manage menu, AV requirements, venue set-up, gifts, etc.
• Attend in person to make sure event runs smoothly

Phone Coverage/Client Servicing

• Manage telephone calls and respond to requests
• Create follow up correspondence according to the requirement of each manager

Project Management

• Participate in special projects.
• Manage onboarding of new employees and consultants

Position Requirements:

• Must be fluent in French and English
• Track record of embodying PIMCO's values of Collaboration, Openness, Responsibility and Excellence.
• 3- 5 years of previous administrative experience supporting multiple executives
• Intermediate to advanced working knowledge of MS Word, Excel and Outlook required
• Must possess strong written and verbal communication skills, including exceptional telephone management and the ability to write emails
• Must be able to adapt to changing situations with minimal notice and guidance
• Two-year college degree is preferred but not required
• Soft skills: Self-starter, quick learner, able to multitask, highly organized, excellent attention to detail, customer focused, problem solver, good follow up skills, able to prioritize, team player

Benefits:

PIMCO is committed to offering a comprehensive portfolio of employee benefits designed to support the health and well-being of you and your family. Benefits vary by location but may include:

• Medical, dental, and vision coverage
• Life insurance and travel coverage
• 401(k) (defined contribution) retirement savings, retirement plan, pension contribution from your first day of employment
• Work/life programs such as flexible work arrangements, parental leave and support, employee assistance plan, commuter benefits, health club discounts, and educational/CFA certification reimbursement programs
• Community involvement opportunities with The PIMCO Foundation in each PIMCO office

Accommodation for Applicants with Disabilities:

PIMCO will make reasonable efforts to provide accommodation to candidates with disabilities in the course of the recruitment process upon written request. PIMCO requests that candidates seeking accommodation identify their particular accommodation needs as soon as possible in the job selection process. Candidates seeking accommodation may be asked to provide medical information or verification for the purposes of ensuring that a requested form of accommodation is safe and appropriate. Questions concerning the availability of accommodation in the recruitment process may be forwarded by e-mail to HRRecruiting@pimco.com