Executive Assistant

Wellington Management Company, LLP
Boston, USA
May 21, 2022
May 23, 2022
Job Function
Industry Sector
Finance - General
Employment Type
Full Time

Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.

We are transitioning to a hybrid work environment where both remote work and the office play a critical role. Our vision is a future where all employees are empowered to work flexibly to drive the best outcomes for our clients. Flexible work is a mindset and a core value. Our employees are encouraged to work remotely two days a week as a standard practice and will have flexibility in terms of working hours.


The Administrative Assistant's role is to leverage the investors' time through logistical coordination of the team's activities and needs. Most positions include the following responsibilities:
  • Diligent telephone coverage with gate-keeping expectations
  • Proactive calendar management
  • Extensive logistical coordination of meetings with various constituencies
  • Domestic & international travel itineraries and arrangements
  • Producing various materials including daily reports, market data information, meeting prep packets, research materials, presentations, etc.
  • Handling daily mail, file systems, expense reporting, etc.
  • Providing back-up for other department support positions as needed
  • The Floating Administrative Assistant may also be assigned various projects including assistance with special events and visitors.
  • Prior office experience, ideally in an administrative support role; investment management or professional services background will be viewed favorably
  • Advanced proficiency in MS Office (Word, Outlook, Excel, & PowerPoint)
  • Experience with MS Outlook for email, calendar management, and meeting coordination
  • Experience with creating and editing PowerPoint presentations; familiarity with Adobe Acrobat
  • Strong interpersonal and communication skills
  • High level of reliability, diligence, professionalism and discretion
  • Ability to work independently and as part of a team
  • Outstanding service orientation and proactive problem-solving skills
  • Excellent organizational, multi-tasking, and prioritization abilities
  • Strong detail-orientation and ability to produce accurate, high-quality work under deadline while accommodating last-minute changes
  • Positive, can-do attitude; Flexibility; Sense of humor
  • Standard work schedule is 8 am - 5 pm though flexibility and overtime may be necessitated by business circumstance
Not sure you meet 100% of our qualifications? That's ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill, workplace experiences, and backgrounds.

As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law . If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at GMCANINQ@wellington.com .

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