Investment Operations & Reporting Associate

Victoria, BC
Base Salary, Benefits, RRSP Contributions
May 02, 2022
Jun 01, 2022
CIPM Certificant
Employment Type
Full Time

As a result of substantial growth, Westerkirk Capital, a private investment company based in Victoria, BC is seeking an Investment Operations Associate. This role is multi-faceted, covering middle office responsibilities, with a key focus on investment operations. Candidates will have a strong passion for investing and a desire to play a key role in the operations and ongoing supervision of investment portfolios. The organization is a family-owned investment enterprise managing assets via internal direct and third-party/external managers across a variety of portfolios and asset classes, including fixed income, public equity, private equity, hedge funds, infrastructure, and real estate. This broad and hands-on role is an opportunity to work in an entrepreneurial, team-focused environment with seasoned professionals. The successful candidate will thrive in a dynamic environment with changing priorities and is a self-starter who takes initiative on major projects and processes. We seek team members who have a long-term focus and whose values align with our culture: Entrepreneurial, Collaborative, and Disciplined.

Reporting to the Investment Operations Director, key areas of responsibility include: maintenance of the performance reporting software/database, monthly, quarterly and annual performance report creation to support the CIO and CFO in reporting to the Trustees and Board, account opening & funding, legal documentation, trade settlements/custody and compliance.

The Investment Operations & Reporting Associate will:

  • Support trade settlement, capital call/distribution and life-cycle management across directly managed equities and 3rd party Private Funds, including monitoring of the investment operations electronic mailbox.
  • Communicate with counterparties and custodians on trade information flow, including activity across custodian clearinghouses to ensure timely and proper trade settlement and reporting.
  • Assist in liquidity management, reconciliation of cash balances across accounts and generate liquidity and risk reports for the investment team.
  • Working closely with the Finance team, maintain the Investment Performance system (Addepar) data, reconcile balances to the accounting system, custodian records and Private Fund reports.
  • Generate and improve Performance Reporting, including Monthly, Quarterly and Annual reporting to support the CFO, CIO and Investment Team in communications with the Board, Investment Committee and Trustees.
  • Collaborate with investment accounting team on compiling position reports.
  • Coordinate onboarding and KYC process with counterparties in conjunction with Legal and Finance team.
  • Participate in the ongoing management and monitoring of both financial and operational aspects of existing and new investments.
  • Manage existing custodian relationships, ensuring timely and accurate information collection & reporting.
  • Assist with compliance review, IM/Custodian billing, and act as the/a key operations liaison with third-party providers.
  • Fulfill internal and external client service needs as required for transactions and other investment operations. Respond quickly, accurately, and professionally to periodic client service requests.
  • Work collaboratively with internal team members and external service providers across legal, IT, finance, accounting and tax to achieve client portfolio goals.
  • Participate actively with the team on projects and other duties as assigned from time-to-time while being sensitive to changing business environment, client requirements, and firm priorities.
  • Assist with presentations, investment recommendations, reporting, and risk management of portfolio, as required.
  • Stay abreast of industry trends and work proactively to improve performance reporting and operational processes.

Required Qualifications

The ideal candidate will have previous back and/or middle-office experience at an investment management or wealth management firm and will be comfortable with a hands-on role demanding high attention to detail and daily operational deadlines.

This position offers excellent opportunities in a dynamic environment. To qualify, candidates must have:

  • Bachelor's Degree in Business, Finance, or related field.
  • Minimum 5 years of investment industry experience/knowledge gained at a bank, brokerage firm, or wealth management firm dealing with institutional and/or high net worth clients in a discretionary management setting and/or direct experience in dealing with securities held in custody at external financial institutions.
  • A record of thorough and meticulous work with a focus on details.
  • Demonstrated initiative, independently driven and very detail oriented.
  • One or more of CPA, CIM, CFA designations preferred, or significant progress towards completion.
  • Advanced knowledge of all Microsoft Office applications.

Given the private and confidential nature of the work, we do not maintain a company website. More information about the firm will be shared as we contact short-listed candidates

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