Specialist - Investment Data Control

Responsibility

• Perform daily investment data processing in accordance with Business Process Manuals and applicable accounting policies & standards and ensure that all investment data are processed and maintained accurately, in a complete manner and on a timely basis.
• Maintain high quality of documentation for investment data processes and in accordance with Business Process Manuals.
• Provide guidance and support to junior Data Control team members.
• Attend and respond to investment data enquiries from Group and Local Finance and Investment Operations teams, and other relevant stakeholders, satisfactorily and in a timely manner.
• Support Group and Local Finance and Investment Operations teams, and other relevant stakeholders on daily investment data matters as well as projects and initiatives.
• Assess, recommend and implement improvements in Data Control processes and systems to improve effectiveness and efficiency of daily processing, including interdependencies with upstream/downstream processes and systems and incorporation of changes onto Business Process Manuals.

Key Performance Indicators

Delivering beyond Service Level Agreement (SLA) with Local entities:

• Adequate resources for daily processing.
• Month end closing timeline.
• No/ minimal significant audit issues.
• Post closure adjustment cannot exceed 2 per quarter per SLA.
• Daily open items from bank and position reconciliations to be resolved within 7 calendar days and no open items at month end closing.
• High quality of work documentation.

Overall productivity improvement - enhancement in automated and manual processes within the unit.

Communication Requirements

Internal within AIA Shared Services Sdn Bhd :

• Other units within the department for daily operations, projects/initiatives and improvements.
• System support team for system (SAP FAM) issues and enhancements.
• Other various departments for any related matters.

External including AIA Group of companies and other parties:

• Group Finance, Group Investment Operations, Local Finance, Local Investment Operations and other relevant stakeholders for daily operations and projects/ initiatives.
• External and internal auditors for audit field work.
• Market data vendors (eg Reuters & Bloomberg) for market data and related matters.
• Custodians, banks, fund houses and other investment services providers for reconciliation of investment positions and activities.

Job Requirements

Qualifications:

• University Degree in Accountancy or related fields.
• Internationally Recognized Accounting Qualification (ACCA, CFA, etc) is an added advantage.

Professional experience:

• 3+ Years investment operations experience in multi-national insurance, asset management and/or unit trust companies.
• Experience in a shared services or similar environment providing investment operations and/or accounting services to external/ internal stakeholders.

Specific Business Knowledge:

• Basic knowledge of investment products (fixed income, equities, funds, structured products, asset-backed securities, derivatives, money market etc) including both their investment characteristics and accounting treatments.
• Knowledge of control environments in an investment operations and/or accounting environment.
• Experience in investment accounting and/or operations systems (PORTIA , SAP FAM, PAM, HIPORT etc) and architecture is an added advantage.
• Proficiency in Bloomberg, Reuters or any other market data providers is an added advantage.

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